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HUMAN RESOURCES MGMT. v. WEAVER

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA


November 18, 1977

HUMAN RESOURCES MANAGEMENT, INC., et al., Plaintiffs,
v.
A. VERNON WEAVER, et al., Defendants

The opinion of the court was delivered by: SIRICA

[EDITOR'S NOTE: The following court-provided text does not appear at this cite in 442 F. Supp.]

 ORDER

 Consistent with the Opinion issued of even date herewith, it is by the Court, this 18th day of November, 1977,

 ORDERED that all proceedings in this action be, and the same are hereby, stayed pending plaintiffs' exhaustion of their administrative remedies before the Small Business Administration; and it is

 FURTHER ORDERED that the defendants, on behalf of the Small Business Administration, shall reach a final decision in the administrative proceedings within 60 days of the date of this Order; and it is

 FURTHER ORDERED that plaintiffs' motion for a temporary restraining order or, in the alternative, for a preliminary injunction be, and the same is hereby, denied; PROVIDED HOWEVER that upon completion of the administrative proceedings, plaintiffs may renew their application for preliminary injunctive relief, may amend their complaint to seek judicial review of the final agency action, or may otherwise pursue the causes of action now stated in the complaint.

  JOHN J. SIRICA / UNITED STATES DISTRICT JUDGE

 This is an action for declaratory and injunctive relief in connection with plaintiffs' termination from the Small Business Administration's (SBA) Section 8(a) Program. The action is presently before the Court on plaintiff's motion for a temporary restraining order or, in the alternative, for a preliminary injunction. The Court has had an opportunity to consider briefs from both sides, including plaintiffs' reply to the government's opposition, and to hear oral argument. In these circumstances, there would be no purpose served by considering the motion for a temporary restraining order prior to or separate from the motion for a preliminary injunction. For the reasons that follow, the Court has determined that the plaintiffs' application for a preliminary injunction must be denied.

 Background

 The Section 8(a) Program is operated by the Small Business Administration pursuant to 15 U.S.C. § 637(a) (1970) (codifying § 8(a) of the Small Business Act). The statute authorizes the Administrator of the SBA to enter into contracts for all types of supplies and services with federal departments and agencies and to arrange for the performance of those contracts by entering into subcontracts with small business concerns. The statute gives the SBA broad discretion to determine which firms shall receive the subcontracts and, in general, to develop a program which will be responsive to the goals and policies of the Small Business Act. *fn1"

 In response to its statutory mandate, as well as to several subsequent congressional and presidential directives, *fn2" the SBA developed a program by which it seeks "to assist small business concerns owned and controlled by socially or economically disadvantaged persons to achieve a competitive position in the market place." 13 C.F.R. § 124.8-1(b)(1977). The SBA's section 8(a) regulations provide for eligibility in the program as follows:

 

(1) Social or economic disadvantage. An applicant concern must be owned and controlled by one or more persons who have been deprived of the opportunity to develop and maintain a competitive position in the economy because of social or economic disadvantage. Such disadvantage may arise from cultural, social, chronic economic circumstances or background, or other similar cause. Such persons include, but are not limited to, black Americans, American Indians, Spanish-Americans, oriental Americans, Eskimos, and Aleuts. Vietnam-era service in the Armed Forces may be a contributing factor in establishing social or economic disadvantage. 13 C.F.R. § 124.8-1(c)(1)(1977). *fn3"

 This action was brought by Gary D. Thomas and Human Resources Management, Inc., a close corporation of which Thomas is president and principal stockholder. In January 1975, Thomas applied for assistance under the Section 8(a) Program. Thomas based his eligibility on "'chronic economic problems' . . . resulting from the poverty of his parents and support obligations all of which 'was further aggravated by . . . service in the U.S. Army during the Vietnam Conflict.'" Complaint at 4. The application was approved and Human Resources Management was granted section 8(a) status in April of 1975. Since its acceptance into the program, the firm has obtained six government contracts *fn4" totalling almost one-half million dollars in revenue and representing 70 percent of its business. Human Resources Management has asserted that it has consistently been in compliance with all applicable rules and regulations. The government has not challenged this assertion or suggested that the company has not met the ongoing objectives and goals set forth in its section 8(a) business plan.

 Sometime during September, 1977, Mr. Thomas was informed by a district SBA official that the SBA was in the process of reviewing the certification and basic eligibility of all section 8(a) firms and that no contracts would be processed by the SBA until a review of a firm's eligibility was completed. It is undisputed that this "recertification" program resulted from congressional concern over alleged abuses in the 8(a) program, for example, participation in the program by non-disadvantaged minorities and the use of minority group members as a "front" for ineligible participants. *fn5" In a statement before a Senate subcommittee, A. Vernon Weaver, Administrator of the SBA, stated that changes would be made to rectify past abuses in the program. He told the subcommittee, in July 1977, that one of his actions would be "an evaluation of each firm in the 8(a) portfolio to determine (1) whether the firm's owners qualify under the established eligibility criteria . . . ." *fn6"

 Soon after the July hearings, a "recertification" program for 8(a) firms was instituted. As summarized in the government's opposition to the instant motion: "On August 12, 1977, pursuant to this pledge to Congress, the Administrator sent a memorandum to all Regional Directors, instructing that each Regional Office review and approve all final action taken by each District Office within their jurisdiction with respect to the 8(a) Program. Such final action included the award of new contracts." Defendants' Opposition at 3.

  The recertification review of Mr. Thomas's firm during September apparently was instigated because the firm had an 8(a) contract pending before the SBA. At the agency's request, Mr. Thomas submitted information to the district office as part of the review. Finally, in a letter to Thomas dated October 14, 1977, and in a similar letter to his attorney dated October 21, 1977, Thomas was informed by the district director that the SBA was "currently considering termination action for your firm from the 8(a) Program." The October 14 letter continued:

 

It has been determined that you are not socially and/or economically disadvantaged. The basis for the above determination is as follows: There is no clear evidence that you have deprived [sic] of the opportunity to develop and maintain a competitive position in the economy because of social or economic disadvantage. Any disadvantage you may have had in your early childhood has apparently been overcome. Your veterans status was considered, however, it was noted that you did not enter business until 9 years after leaving service. The time spent in the service did not deprive you of the opportunity to start a business nor was it a deterrent to achieving necessary business expertise.

 The director added the observation that the sort of problems Thomas encountered in starting his business were typical of "all new business start-ups." Plaintiffs were invited to "informally discuss this proposed action with us within the next 15 days." The October 21st letter added: "Mr. Thomas should present any data which he would wish to be considered within the fifteen day period or he will be terminated from the 8(a) program based on the initial determination that the facts previously submitted do not substantiate economic or social disadvantage."

 At the time this recertification review was instituted, Human Resources Management had one contract pending before the SBA. That contract, with the Agency for International Development, was eventually processed by the agency despite the recertification review. It is undisputed, however, that the SBA will not process any additional contracts until its review process is complete. Although Human Resources Management continues to hold section 8(a) status, it has therefore been suspended from receiving any program benefits. Plaintiff asserts that there are two "proposed contracts" with the Department of Energy which are in danger of being lost unless they are soon handled through the 8(a) program. Second Thomas Affidavit at 3. In addition plaintiffs have alluded to future discussions with other agencies which may lead to proposed 8(a) contracts.

 Plaintiffs filed the instant action for declaratory and injunctive relief on October 27, 1977. The cause of action, as stated in the complaint, is three-fold. Count I charges that the failure of the SBA to provide notice and opportunity to comment prior to termination of program benefits was a violation of due process guarantees and was arbitrary, capricious, and otherwise unlawful. Count II charges that defendants' failure to formally promulgate or to publish the procedures under which they are conducting their recertification program violates the publication requirement of the Administrative Procedure Act, violates due process, and is arbitrary, capricious, and otherwise unlawful. Finally, Count III alleges that the recertification program is being administered so as to give discriminatory preference to minority groups to the exclusion of non-minority disadvantaged persons. This practice is claimed to be a violation of Thomas's civil rights under various statutory and constitutional provisions. The instant motions for temporary injunctive relief were filed contemporaneously with the complaint.

 Following institution of this action, and shortly after oral argument on the instant motion had been scheduled, the acting district director of the SBA sent a second letter to Mr. Thomas. The letter was dated November 8, although a letter dated November 9 corrected a typographical error in the previous letter. The November 8th letter formally rescinded the October 14th and 27th letters "so that certain questions might be clarified." The letter goes on to state that, as a result of a recertification review, "it appears that" Human Resources Management "cannot be recertified based on the determination that you, the principal, are not socially or economically disadvantaged, which is a requirement for enrollment in the 8(a) program." The letter goes on to repeat, almost verbatim, the reasons for the "determination" set out in the earlier letters. It concludes:

 

Therefore, in accordance with SBA SOP 60 41 2, Paragraph 66, you are invited to discuss informally with me within 15 working days of receipt of this letter the recertification of your firm's eligibility. In addition, you may within 30 calendar days of receipt of this letter submit to me any written information or statement you wish to have considered in this matter. In the event of adverse decision, you have the right of appeal as outlined in SBA SOP 60 41 2, Paragraph 67.

 Preliminary Injunctive Relief

 It is clear that Mr. Thomas originally brought this action in the face of actual or imminent termination from a program which he regards as the lifeblood of his business. More important, the SBA was attempting to bring about the termination under conditions which, for good reason, appeared to the plaintiffs as arbitrary, summary, and in accordance with procedures known only to defendants. There are no published regulations or other procedures for terminating 8(a) program participants for reasons relating to basic ineligibility. Existing regulations and unpublished procedures contemplate program termination on only two grounds: program completion (completion of the business plan) or failure to meet goals and objectives. 13 C.F.R. § 124.8-2(e) (1977); SBA, Office of Business Development, Section 8(a) Program Standard Operating Procedures at 27, para. 11 (Feb. 2, 1976).

 The Court views the initial actions of the agency in this matter as examples of ineptness and unfairness. Thomas, who had once been certified as economically disadvantaged, was not and has not been informed how the agency's standards for evaluating disadvantage have changed. He has not been told and has no way of determining precisely what criteria are being applied to implement the regulation. The letters written him by the district director were ambiguous. Plaintiffs were not told whether they would have a right to a hearing following the "informal discussions" or whether there would be an opportunity to appeal. Additionally, plaintiffs allege that numerous inquiries to the SBA yielded no further enlightenment. In short, plaintiffs had no way of knowing, prior to the November 8 letter and the proceedings in this lawsuit, what procedural avenues were open or what substantive response would be appropriate.

 The Court cannot condone the agency's initial actions. But because those actions were apparently taken more in haste than in bad faith, the Court will consider the record as it presently stands in light of the November 8th letter. That letter makes clear that plaintiff will be afforded those standard agency procedures which, heretofore, have been applied only in actions for termination unrelated to basic eligibility.

 Plaintiffs have challenged the SBA's termination actions on three grounds: lack of published procedures, failure to provide pretermination notice or hearing, and discriminatory application of the eligibility requirements against disadvantaged, non-minority persons.

 The applicable standards which must guide a court in determining questions of preliminary injunctive relief are well recognized. They are generally stated to be: 1) Has the applicant made a strong showing that it is likely to prevail on the merits of the underlying action? 2) Has the applicant shown that without such relief, it will be irreparably injured? 3) Would the issuance of an injunction substantially harm other parties interested in the proceedings? and 4) Where lies the public interest? See Washington Metropolitan Area Transit Comm'n v. Holiday Tours, Inc., 182 U.S. App. D.C. 220, 559 F.2d 841 (D.C. Cir. 1977). Although the first requirement has often been stated as mandating a finding of "probability" of success on the merits, *fn7" the Holiday Tours case has refined the analysis: "[We] hold that under Virginia Petroleum Jobbers a court, when confronted with a case in which the other three factors strongly favor interim relief may exercise its discretion to grant a stay if the movant has made a substantial case on the merits." 559 F.2d at 843. At a minimum then, applicants for interim relief must present a substantial case on the merits.

 For the reasons that follow, the Court finds that plaintiffs have not made a substantial case on the merits and that the remaining factors do not strongly favor interim relief. In addition, it appears to the Court that there are compelling reasons why the plaintiffs should first be required to exhaust their administrative remedies before seeking judicial intervention in this matter.

 a. The Publication Requirement Claim

 Count II of the complaint charges, in essence, that defendants' actions are unlawful because they were taken pursuant to procedures which have not been published as required by section 3 of the Administrative Procedure Act (APA), 5 U.S.C. § 552(a)(1) (1970). Section 3 concludes with the directive that persons may not be "required to resort to, or be adversely affected by" a matter which is not published as required "[except] to the extent that a person has actual and timely notice of the terms thereof." Unlike section 4 of the APA (5 U.S.C. § 553), which is applicable only to proceedings for the promulgation of substantive rules with the force of law, section 3 applies to a broad range of agency policies, rules, and procedures. Section 4 requires formal rulemaking proceedings; section 3 only requires actual and timely notice of agency "matters", notice which is normally to be achieved through publication in the Federal Register. But where a person has " actual and timely notice", the terms of this section permit him to be "required to resort to" a matter covered by the section.

 The mandate of the statute is clear as it pertains to agency procedures -- agencies may not require a person to resort to procedures which are unpublished, except to the extent of actual and timely notice. In the case at bar, the November 8th letter informed plaintiffs of the exact procedures which were to be applied in their case and started the running of the applicable time limitations as of the date of receipt of the letter. It therefore appears to the Court that, as applied to plaintiff, the SBA's failure to publish these procedures in the Federal Register was not unlawful. Furthermore, the basic standard for eligibility in the program has already been promulgated and codified in 13 C.F.R. § 124.8-1(c)(1) (1977).

 b. The Discrimination Claim

 The allegation of discrimination against disadvantaged, non-minority individuals is stated in Count III. The Court finds that plaintiffs have presented something less than a substantial case on the merits of this claim as well. It is conceded that the prime reason for the recertification program is that past abuses were committed by, or on behalf of, non-minority applicants. The Court can also assume that the general goal of the SBA Administrator is to increase the participation of qualified minority group members in the 8(a) program. Several executive orders and at least one congressional directive require no less. See Ray Baillie Trash Hauling, Inc. v. Kleppe, 477 F.2d 696, 705-06 (5th Cir. 1973).

 Nevertheless, the bald assertion, in paragraph 33 of the complaint, that the review has been "executed without regard to and in violation of the eligibility criteria set forth in 13 C.F.R. § 124.8-1" simply does not constitute a substantial case on the merits in light of other undisputed facts. Even the October letters to plaintiffs clearly indicate that the termination review was being undertaken on standards relating to the economic and social disadvantage test of the regulation. Although it is true that the agency has yet to articulate the precise criteria on which the question of disadvantage is being reviewed, as will be developed more fully below, the Court will require a meaningful articulation of standards during the administrative process. At this juncture, however, plaintiffs' allegations amount solely to a conclusory allegation impugning the good faith of the SBA Administrator. As such, their showing does not approach the substantial case standard required by Holiday Tours. As noted earlier, the defendants' initial actions appear to have been conceived hastily and without due regard for fairness to plaintiffs. The ad hoc nature of those actions does not, however, necessarily indicate either bad faith or discriminatory intent.

 c. The Prior Hearing Requirement Claim

 Plaintiffs' final allegation relates to the lack of notice and opportunity to comment prior to the date of effective termination from the program, i.e., the date when the agency ceased to process plaintiffs' 8(a) contracts. This failure to provide a prior hearing of any sort is challenged primarily on the basis that it deprived plaintiffs of property without due process of law. The first question, of course, is whether plaintiffs' acceptance into and participation in the 8(a) program gave rise to a property interest cognizable under the due process clause of the 5th Amendment.

 Although for the purposes of the motion the Court will assume that plaintiffs' initial certification did create a statutory "entitlement" and hence a property interest, it must be emphasized that plaintiffs have conceded defendants' inherent authority to reexamine the eligibility of participants in the program. See generally Gonzalez v. Freeman, 118 U.S. App. D.C. 180, 334 F.2d 570, 576-77 (1964). Furthermore, the SBA's regulations state: "In no event may the acceptance or approval of a business plan by SBA be construed as a commitment by SBA to award a single contract, a continuing series of contracts or provide any other assistance, contractual or otherwise." 13 C.F.R. § 124.8-2(a)(1977).

 As stated above, the applicable statute confers upon the SBA a great deal of discretion in implementing the Section 8(a) Program and in awarding subcontracts thereunder. Whatever property interest may be created by certification of a firm for 8(a) status, it is a relatively low-order interest whose potential deprivation is not of such a degree as to constitutionally require a hearing prior to termination. For similar reasons, the Court is unable to find that there has been a substantial showing that the procedures which are to be provided plaintiffs are themselves inadequate.

 The Supreme Court's 1976 decision in Mathews v. Eldridge makes it abundantly clear that a determination that a liberty or property interest is involved is merely a first step in the constitutional inquiry. See 424 U.S. 319, 333-35, 96 S. Ct. 893, 47 L. Ed. 2d 18. The often more difficult question is what process is due, given all the interests, private and governmental, which are implicated in a given case. Without engaging in a lengthy analysis of the balance of factors which Eldridge requires to be applied, suffice it to say that the Court has strong doubts whether plaintiffs can sustain their argument that prior hearing is required in light of the nature of the statutory entitlement involved in this case. The Court concludes that plaintiffs have failed to make a substantial case on the merits of this claim.

 d. Other Considerations

 Although plaintiffs' motion for a preliminary injunction could be denied solely due to the lack of a substantial showing on the merits, the Court is also unable to find a strong showing on other elements of the Holiday Tours test. If the injunction were to issue, but it were eventually determined that plaintiffs are ineligible for the program, injury to other interested parties, or to the public interest, would necessarily result. Any section 8(a) contract awarded to plaintiffs during the pendency of this litigation would probably mean that another qualified 8(a) firm would be denied the contract. If no other 8(a) firm were available, it would mean that competitive bidding procedures were evaded without good cause. Furthermore, although there may be some degree of irreparable injury to plaintiffs flowing from permanent loss of contracts awarded to other firms, the administrative process to be afforded here is not a lengthy one and plaintiffs are in no way prohibited from pursuing contracts on a competitive basis. Finally, the degree of possible irreparable injury to plaintiffs will be confined by the Court's order that the government complete its administrative proceedings within 60 days.

 Exhaustion of Administrative Remedies

 The Court also finds that an exercise of its sound discretion requires that plaintiffs exhaust their administrative remedies before the SBA prior to requesting judicial intervention. See Myers v. Bethlehem Shipbuilding Corp., 303 U.S. 41, 82 L. Ed. 638, 58 S. Ct. 459 (1938). With regard to the ultimate merits of this case -- the determination whether Mr. Thomas and his firm are eligible for the program as a result of Thomas's social or economic disadvantage -- there is simply no way in which this Court could take up this question in the first instance. The guidelines and standards to be applied in making this determination are not only within an area of agency expertise, but more important, are matters over which Congress has given the agency broad discretion.

 Plaintiffs argue that the mere presence of statutory and constitutional questions in this case, and the concomitant possibility of loss of statutory and constitutional rights, is a sufficient underpinning for a finding of irreparable injury requiring immediate judicial intervention. This overly broad proposition has been frequently rejected by the Supreme Court. See generally Moore v. City of East Cleveland, 431 U.S. 494, 97 S. Ct. 1932, 52 L. Ed. 2d 531, 553 (1977) (Burger, C.J., dissenting). It is only where the asserted injury includes the potential loss of substantive constitutional rights, where the prescribed administrative remedy is inadequate to protect those rights, and where the threatened loss flowing from the delay would be irreparable that interim judicial relief is warranted in the face of existing administrative remedies. Id. at 554, quoting Aircraft & Diesel Equipment Corp. v. Hirsch, 331 U.S. 752, 91 L. Ed. 1796, 67 S. Ct. 1493 (1947).

 Plaintiffs have not made a substantial showing regarding the threatened loss of substantive constitutional rights. In fact plaintiffs have not even alleged irreparable injury to such rights. For all the foregoing reasons, the Court will order that this action be stayed pending exhaustion of plaintiffs' administrative remedies.

 Judicial Review of the Final Agency Action

 Nothing in this opinion should be construed by the SBA as an authorization to perfunctorily complete its review process with plaintiffs' final termination. When the administrative process is completed, plaintiffs will have an opportunity to amend their complaint in order to secure judicial review of the agency decision on the merits. They will also be able to renew any or all of the claims raised in the original complaint in light of the actual agency actions.

 Although the agency is operating in an area of discretion in the formulation of standards and guidelines, this Court will insist on a threshold agency articulation of the standards or criteria which it utilizes in making its determination of eligibility under 13 C.F.R. § 124.8-1 (1977). Otherwise, the Court would have no way of evaluating whether the agency action is arbitrary, capricious, or otherwise unlawful. *fn8" See NLRB v. Bell Aerospace Co., 416 U.S. 267, 40 L. Ed. 2d 134, 94 S. Ct. 1757 (1972); Environmental Defense Fund v. Ruckelshaus, 142 U.S. App. D.C. 74, 439 F.2d 584, 597-98 (1971).

 Furthermore, the plaintiffs must be given a meaningful opportunity to argue the facts of their case in light of the standards which the agency actually utilizes. This will require, at a minimum, that standards be articulated at the district or regional level so that any appeal to the Board of Appeals will be more than an empty exercise. Finally, any departures from past agency policy, standards, or decisions, must be accompanied by a "reasoned analysis, indicating that prior policies and standards are being deliberately changed, not casually ignored . . . ." Greater Boston Television Corp. v. FCC, 143 U.S. App. D.C. 383, 444 F.2d 841, 852 (1970); see Commonwealth of Pennsylvania v. ICC, 182 U.S. App. D.C. 280, 561 F.2d 278 (D.C. Cir. 1977).

 The Court will review the actual administrative record, if plaintiffs are unsuccessful, to determine whether the requirements of due process and of the APA were in fact complied with. If the administrative decision is found to have been unlawful for any reason, the Court will take appropriate action.

 JOHN J. SIRICA / United States District Judge


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