The opinion of the court was delivered by: Emmet G. Sullivan United States District Judge
Plaintiff Consumer Federation of America ("CFA"), a nonprofit research, education, and advocacy organization, brings this action against the United States Department of Agriculture ("USDA" or "the agency") under the Freedom of Information Act ("FOIA"), 5 U.S.C. § 552. Plaintiff's FOIA request sought copies of official calendars kept by certain USDA officials involved in promulgating an interim final rule regulating the public's exposure to Listeria monocytogenes ("Listeria"). Pending before the Court are the parties' cross-motions for summary judgment. Plaintiff seeks summary judgment and sanctions against USDA on the grounds that the agency conducted an inadequate search for documents in response to plaintiff's FOIA request. Defendant argues that the agency is entitled to summary judgment because all responsive documents have now been provided to plaintiff.
Upon consideration of the motions for summary judgment, the responses and replies thereto, the arguments made by counsel at the motions hearing on March 18, 2008, the relevant law and the entire record, the Court grants defendant's motion for summary judgment. The Court is persuaded that defendant has produced all responsive documents and that defendant's final search was adequate. Accordingly, the Court denies plaintiff's motion for summary judgment. The Court will, however, take under advisement the matter of sanctions and direct USDA to file a supplemental declaration, as described below.
On August 18, 2004, plaintiff made a FOIA request for the calendars of six senior USDA officials. The request reflected CFA's concern about food industry officials' influence over the USDA Food Safety and Inspection Service's ("FSIS") rulemaking process to control outbreaks of Listeria, a food-borne bacterium often found in meat and poultry products as a result of post-processing contamination. CFA sought access to the public calendars of six senior FSIS officials to determine whether and to what extent the officials had met with industry representatives who favored weakening the original proposed rule. On July 28, 2005, this Court held that the calendars were not "agency records" and therefore not subject to a FOIA request. On June 30, 2006, the United States Court of Appeals for the District of Columbia Circuit reversed, finding five of the six officials' calendars were "agency records" for FOIA purposes.
Pursuant to Federal Rule of Civil Procedure 56, summary judgment should be granted if the moving party has shown that there are no genuine issues of material fact and that the moving party is entitled to judgment as a matter of law. See Fed. R. Civ. P. 56; Celotex Corp. v. Catrett, 477 U.S. 317, 325 (1986); Waterhouse v. District of Columbia, 298 F.3d 989, 991 (D.C. Cir. 2002). In determining whether a genuine issue of material fact exists, the court must view all facts in the light most favorable to the non-moving party. See Matsushita Elec. Indus. Co. v. Zenith Radio Corp., 475 U.S. 574, 587 (1986). Likewise, in ruling on cross-motions for summary judgment, the court shall grant summary judgment only if one of the moving parties is entitled to judgment as a matter of law upon material facts that are not genuinely disputed. See Rhoads v. McFerran, 517 F.2d 66, 67 (2d Cir. 1975).
FOIA cases are almost universally disposed of through summary judgment; once all responsive documents have been disclosed to the requesting party, there usually ceases to be any issue of material fact. See Harrison v. Exec. Office for U.S. Att'ys, F. Supp. 2d 141, 145 (D.D.C. 2005). When a FOIA defendant moves for summary judgment it bears the burden of showing that its search was adequate. See Weisberg v. DOJ, 745 F.2d 1476, 1485 (D.C. Cir. 1984). The measure of a search's adequacy is not the number of documents produced, but whether defendant can "demonstrate the it has conducted a 'search reasonably calculated to uncover all relevant documents'." Id.
1. The Adequacy of Defendant's Search
Plaintiff argues that defendant's search in response to plaintiff's 2004 request was inadequate. Plaintiff's Motion for Summary Judgment ("Pl.'s Mot.") 18-19. Plaintiff cites a string of occurrences that followed its FOIA request as indicative of defendant's inadequate search, including (1) defendant's failure, in December 2004, to identify or preserve the electronic media of departing FSIS Under Secretary, Dr. Elsa Murano, see Pl.'s Reply 6; (2) its failure to search electronic locations (for what were originally electronic Outlook calendars) until November 2006 and its failure to conduct a comprehensive search of electronic locations until March 2007, approximately two and a half years after the FOIA request, see Pl's Mot. 11; and (3) defendant's conscious decision not to place a litigation hold on emergency email system backup tapes, thus allowing them to be overwritten, rather than waiting for a court decision on the matter. Defendant's Motion for Summary Judgment ("Def.'s Mot.") 7; Def.'s Reply 4.
Defendant argues that its searches of possible calendar page locations, both physical (e.g., searches of paper copies of calendar pages kept in officials' desks and by office assistants on an ad hoc basis) and electronic (including searches of email archives and emergency backup tapes in November 2006, and searches of CD Rom, hard drives, exchange servers, archive files, Outlook electronic calendars and thumb drives in March 2007), were adequate, and that it is entitled to summary judgment because it has now produced all responsive documents. Def.'s Mot. 7-10.
In Loony v. Walters-Tucker, 98 F. Supp. 2d 1 (D.D.C 2000), the defendant failed several times to conduct an adequate search for responsive FOIA documents, first searching for the wrong documents, and then submitting a series of contradictory declarations about the extent of its searches, raising even more doubts about the adequacy of those searches. Id. at 2. After both parties filed for summary judgment and the inadequacy of the initial searches was determined, defendant was ordered to conduct yet another search. After that search uncovered further responsive documents, defendant argued that, because there were no further documents to disclose, the case was now moot. Id. The court disagreed with this assessment, stating "[i]n a FOIA case, courts always have jurisdiction to determine the adequacy of a search." Id. at 3. The court then held that while the initial searches were inadequate, the ultimate search was adequate, as the defendant's final ...