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N.G. v. Dist. of Columbia


March 31, 2008


The opinion of the court was delivered by: Emmet G. Sullivan United States District Judge


N.G. and her parents Manuel Gomez and Sylvia Correa bring this action against the District of Columbia seeking reversal of a Hearing Officer's decision that the District did not violate the Individuals with Disabilities Education Act, 20 U.S.C. § 1400 et seq. ("IDEA")*fn2 or the Rehabilitation Act of 1973, 29 U.S.C. § 794 et seq. Specifically, Plaintiffs allege that the Hearing Officer's determination which found that the District of Columbia Public Schools ("DCPS") had fulfilled its duties to N.G. in 2003 and separately affirmed DCPS's 2005 finding of ineligibility for special education is not supported by the evidence of record or the applicable law. See Pl.'s Mot. 2. Plaintiffs contend that the District violated the "Child Find" provision of the IDEA first in 2003 by failing to recognize N.G.'s "potentially disabling conditions, and again in 2005, when it failed either to gather relevant information or to properly interpret the information it had." Id. Accordingly, Plaintiffs contend that the District's failings required them to find and fund an appropriate placement for N.G. outside of DCPS. As is their right under the IDEA, Plaintiffs now seek reimbursement for the cost of three years of private school education for N.G. The District counters that the Hearing Officer's decision was proper and should be upheld. Both parties have moved for summary judgment. Upon consideration of the motions, the responses and replies thereto, the applicable law, and the complete administrative record in this case, the Court GRANTS Plaintiffs' motion and DENIES Defendants' cross motion.

I. Legal Framework

A. The Individuals with Disabilities Education Act (IDEA)

The IDEA was enacted to assure that children with educational disabilities obtain a free appropriate public education ("FAPE") designed to meet their unique needs. See 20 U.S.C. § 1400, et seq.; see Reid v. District of Columbia, 401 F.3d 516, 524 (D.C. Cir. 2005). The Act requires participating states to educate a wide spectrum of disabled children, "from the marginally hearing impaired to the profoundly retarded and palsied." Bd. of Educ. of the Hendrick Hudson Cent. Sch. Dist., Westchester County v. Rowley, 458 U.S. 176, 202 (1982). The benefits obtainable by children at one end of the spectrum will differ dramatically from those obtainable by children at the other, with infinite variations in between. Id.

To meet this goal, all public education agencies are required to have in effect policies and procedures to ensure that:

All children with disabilities residing in the State, including children who are homeless or wards of the state and children with disabilities attending private schools, regardless of the severity of their disability, and who are in need of special education and related services, are identified, located and evaluated and a practical method is developed and implemented to determine which children are currently receiving needed special education and related services.

20 U.S.C. 1412(a)(3)(A). This mandate is known as the "Child Find" obligation, an affirmative obligation of every public school system to identify students who might be disabled and evaluate those students to determine whether they are indeed eligible. As soon as a child is identified as a potential candidate for services, DCPS has the duty to locate that child and complete the evaluation process. Failure to locate and evaluate a potentially disabled child constitutes a denial of FAPE. See Hawkins ex rel. D.C. v. District of Columbia, 2008 WL 632588, *6 (D.D.C. March 7, 2008)(finding that DCPS's duty to locate potentially disabled students extends to migrants, homeless students, unenrolled students, and those not yet of school age); see also District of Columbia v. Abramson, 493 F. Supp. 2d 80, 85 (D.D.C. 2007)(finding Child Find violation and denial of FAPE where DCPS failed to evaluate student attending a residential therapeutic private school in Connecticut when student maintained his D.C. residency).

Once potentially disabled students are identified and located, the local educational agency must conduct an evaluation to determine whether the child is a child with a disability. 20 U.S.C. § 1414(b)(2)(i). In conducting the evaluation, the local educational agency "shall use a variety of assessment tools and strategies to gather relevant functional, developmental, and academic information, including information provided by the parent, that may assist in determining" whether the child is disabled under the Act. Id. Once the child is determined to be eligible, a team including the child's parents and select teachers, as well as a representative of the local educational agency with knowledge about the school's resources and curriculum, develops an "individualized education program" or "IEP" for the child. Reid, 401 F.3d at 519. "The IEP must, at a minimum, provide personalized instruction with sufficient support services to permit the child to benefit educationally from that instruction." Id. (quoting Bd. of Educ. of the Hendrick Hudson Cent. Sch. Dist., Westchester County v. Rowley, 458 U.S. 176, 203 (1982)). While the grading and advancement system constitutes an important factor in determining educational benefit, not every handicapped child who is advancing from grade to grade in a regular public school is automatically receiving a FAPE. Rowley, 458 U.S. at 202.

Parents of disabled children have the right to participate in the identification, evaluation, and placement process. Scorah v. District of Columbia, 322 F. Supp. 2d 12, 14 (D.D.C. 2004) (citing 20 U.S.C. § § 1414(f), 1415(b)(1)). "Parents who object to their child's identification, evaluation or educational placement are entitled to an impartial due process hearing at which they have a right to be accompanied and advised by counsel." Id. (internal citations omitted). "DCPS shall bear the burden of proof, based solely on the evidence and testimony presented at the hearing, that the action or proposed placement is adequate to meet the educational needs of the student." Id. (quoting 5 D.C. Mun. Regs. § 3022.16).*fn3 Parents aggrieved by a hearing officer's finding and decisions may bring a civil action in either state or federal court without regard to the amount in controversy. 20 U.S.C. § 1415(i)(2). The Supreme Court has held that Section 1415(e) "confers broad discretion on the court to order relief appropriate in light of the purposes of the Act." See Minor Roca, et al., v. District of Columbia, 2005 WL 681462,*3 (D.D.C. March 14, 2005)(ordering reimbursement for private school placement when DCPS failed to properly evaluate student and formulate appropriate IEP). This includes the power "to order school authorities to reimburse parents for their expenditures on private special education for the child if the court ultimately determines that such placement, rather than a proposed IEP, is proper under the Act.'" Florence County Sch. Dist. Four v. Carter by and Through Carter, 510 U.S. 7, 11 (1993) (quoting School Comm. of Burlington v. Dep't of Educ. of Mass., 417 U.S. 359, 369 (1985)).

B. Standard of Review

Under Rule 56 of the Federal Rules of Civil Procedure, summary judgment is appropriate if the pleadings on file, together with the affidavits, if any, show that there is no genuine issue as to any material fact and that the moving party is entitled to judgment as a matter of law. Fed. R. Civ. P. Rule 56(c). Material facts are those that "might affect the outcome of the suit under the governing law." Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 248 (1986). The party seeking summary judgment bears the initial burden of demonstrating an absence of a genuine issue of material fact. Celotex Corp. v. Catrett, 477 U.S. 317, 322 (1986); Tao v. Freeh, 27 F.3d 635, 638 (D.C. Cir. 1994). In considering whether there is a triable issue of fact, the court must draw all reasonable inferences in favor of the non-moving party. Id.

In reviewing cases under the IDEA, courts will receive the records of the administrative proceedings, hear additional evidence at the request of a party, and make a decision based on the preponderance of the evidence. See 20 U.S.C. § 1415 (i)(2)(C). The role of the reviewing court under the IDEA is two-fold. Scorah, 322 F. Supp. 2d at 18 (citing Rowley, 458 U.S. at 206). First, it must determine whether DCPS has complied with the procedural requirements of the IDEA. Second, it must determine whether the individualized educational program developed through the Act's procedures is reasonably calculated to enable the child to receive educational benefits. Id.

Judicial review under IDEA is more rigorous than in typical agency cases.*fn4 Reid, 401 F.3d at 521. However, "a party challenging the administrative determination must at least take on the burden of persuading the court that the hearing officer was wrong, and the court upsetting the officer's decision must at least explain its basis for doing so." Id. (citing Kerkam v. McKenzie, 862 F.2d 884, 887 (D.C. Cir. 1989) ("Kerkam I"). Although the Court must give "due weight" to the administrative proceedings, id., a hearing officer's decision "without reasoned and specific findings deserves little deference." See Kerkam v. Superintendent, D.C. Pub. Schs., 931 F.2d 84, 87 (D.C. Cir. 1991) ("Kerkam II") (internal quotation marks omitted).

II. Discussion

A. Factual Background

N.G. entered DCPS in 1991, enrolling in Lafayette Elementary School, where she experienced no difficulties and performed well academically. She continued on to Alice Deal Junior High School where she also met academic success, but began to exhibit some emotional and behavioral problems in her eighth grade year. Due to a behavioral incident, N.G. had to spend the last month of eighth grade at Hardy Junior High School. She returned to Deal in ninth grade, but began exhibiting low self-esteem, telling her parents that "everyone hated her" including the principal and her teachers. She was reluctant to go to school and appeared sad.

R. 618. In the spring of that year, N.G. attempted suicide by ingesting a bottle of aspirin. She had to have her stomach pumped and was hospitalized in the pediatric mental health unit of Georgetown University Hospital for five days where she was formally diagnosed with clinical depression. N.G. missed approximately two weeks of school due to this incident and her parents notified DCPS of the reason for her absence. Id. at 620.

N.G. entered DCPS's Woodrow Wilson Senior High School ("Wilson") in tenth grade for the 2002-2003 school year. After N.G.'s first report card was issued, her parents discovered that her grades were extremely low and that her attendance had been erratic. R. 625. Ms. Correa testified she was shocked by the poor report card and immediately asked N.G.'s teachers for help, saying she was committed to N.G.'s regular school attendance.

Id. In January 2003, DCPS warned Ms. Correa and Mr. Gomez that N.G. was at risk for removal from the international studies program in which she was enrolled unless she improved her grades. At that time, her grade point average was 1.4, the equivalent of a D. Pl.s' Mot. at 4-5.

Later that month, Mr. Gomez and Ms. Correa had N.G. tested by Dr. Alexandra Cargo, a clinical psychologist. Dr. Cargo did not formally diagnose N.G. with either depression or ADHD, but her clinical report indicated that while N.G.'s intellectual abilities were in the superior range, she had "weaknesses in her organizational and attending skills, restlessness, inefficiencies in her perceptual organization, a tendency toward distractibility, lack of attention to details and deadlines, poor coping resources, emotional lability,*fn5 chronic irritability and mild anxiety." Id. at 5. Dr. Cargo's report indicated that N.G.'s teachers did not respond to Dr. Cargo's request for evaluations. R. 214. Dr. Cargo also reported that N.G. told her she "cut" school with a friend and often left to go get food or go to someone's house, that she frequently feels very sad, and that she is nervous and worried about school and things at home. Id. at 210, 213. Among other things, Dr. Cargo recommended individual tutoring and consultation with a psychiatrist for a possible medication trial to reduce N.G.'s emotional lability, chronic mild depression, anxiety, and tendency to pick her skin. Pl's Mot. at 6. Ms. Correa gave this report to several of N.G.'s teachers, the school counselor, Dr. Tarason, the Wilson principal, and Ms. Gaines, the vice principal. R. 632.

Following up on Dr. Cargo's indication that Attention Deficit Hyperactivity Disorder ("ADHD") might be an issue, R. 213, Ms. Correa sought out an ADHD expert, eventually connecting with Dr. Carol Robbins. Id. at 632. After conducting her own evaluations, Dr. Robbins diagnosed N.G. with ADHD and major depression. Id. at 250. N.G. began weekly individual therapy sessions with Dr. Robbins in February and she also began seeing a child psychiatrist, Dr. Lawrence Brain. Id. at 634. Dr. Brain also diagnosed N.G. with ADHD and a mood disorder and prescribed medication. Id. at 305.

In April 2003, during a therapy session with Dr. Robbins, Dr. Robbins determined that N.G. was severely depressed and evidencing suicidal intent. Id. at 634. She recommended immediate hospitalization due to the severity of N.G.'s condition. Id. N.G.'s parents took her to Children's Hospital where N.G. was evaluated by the psychiatrist on call who also recommended immediate hospitalization. Id. at 637. N.G. was hospitalized at Children's Hospital for 11 days. According to the discharge summary report, the hospital indicated that N.G. had suffered from "major depressive disorder" since she was twelve years old. Id. at 233. Ms. Correa testified that the psychiatrists at Children's Hospital instructed her to "work with the school" to set up a "disability program" and support system for N.G. because she would need a lot of support. Id. at 638. In addition to medication and therapy, they also told her that N.G. needed "lots of teacher attention, lots of one-on-one, lots of focused work, [and] small classes." Id. at 639.

Immediately after N.G. was hospitalized, Ms. Correa delivered letters to N.G.'s teachers and Dr. Tarason detailing what had happened and requested help gathering N.G.'s assignments and supporting her during this difficult time. R. 226, 640. Four days later, on April 26, 2003, Mr. Gomez wrote a follow up letter to Dr. Tarason expressing disappointment that only one of N.G.'s teachers had responded to the request and also requesting that the school convene a meeting to "review the relevant circumstances and prepare a '504 plan'*fn6 to support [N.G.] upon her return to school." Id. at 227. Mr. Gomez also indicated that the circumstances necessitating N.G.'s hospitalization "have affected her performance practically all year, but we are only now understanding their full extent." Id.

On May 4, 2003, Dr. Robbins wrote to Dr. Tarason informing him of N.G.'s diagnoses of ADHD and major depression. R. 250. She provided N.G.'s treatment history and the various ways in which N.G.'s conditions affected her, including "inattention, distractibility, impulsivity, disorganization, inefficiency, poor time management, inconsistent follow-through, procrastination, poor working memory, low frustration tolerance, and low self-esteem." Id. Dr. Robbins also specifically indicated that N.G. was disabled, stating,

N.G. is currently experiencing severe clinical depression and is in inpatient treatment at Children's National Medical Center in Washington, D.C. Upon discharge, she will need to have her handicapping conditions addressed by the school, with appropriate accommodations made to assist her in reaching her academic potential.... A very bright, talented and engaging young woman, she has been suffering emotionally and academically due to her untreated ADHD and depression. I will be working with her, her family, and hopefully the school to make sure that appropriate accommodations are made for her....

Id. In addition to the general request that Wilson "address" N.G.'s "handicapping conditions," Dr. Robbins also specifically proposed some accommodations and further encouraged Dr. Tarason and N.G.'s teachers to work together to assist her, stating,

She would benefit greatly from some standard educational accommodations (a 504 plan), such as being seated near the front of the classroom, being provided organizational assistance, being reminded to hand in homework assignments, being provided academic assistance/tutoring when needed, and being given extended time on tests. Please encourage her teachers to work with her to make appropriate modifications to her academic requirements, such that she will be able to make up work from both prior to and during her current psychiatric hospitalization.... As a result of her current fragile emotional state, she may well also need to make use of a crisis counselor, or have a safe place to go if she becomes overwhelmed or upset during the school day.

Id. Dr. Robbins concluded her letter encouraging Dr. Tarason to contact her if additional information was needed "in order for [N.G.] to qualify for the necessary accommodations." Id.

Dr. Robbins wrote a second letter on June 3, 2003, this time recommending to Ms. Gaines, the vice principal, that N.G. be allowed to drop her math class without penalty for medical reasons and suggesting that she be permitted to retake math in the fall. R. 252. In this letter, Dr. Robbins again reiterated N.G.'s recent ADHD and depression diagnoses, and also indicated that N.G. was unable to take medication for her ADHD at that time, "so it is even more difficult for her to focus, manage her time, motivate herself and be efficient." Id.; see also R. 819 (Testimony of Dr. Robbins indicating that N.G. could not take ADHD medication during initial treatment with antidepressants). No one from DCPS contacted Dr. Robbins or N.G.'s parents in response to any of these letters.

On or around May 8, 2003, Wilson convened what "everyone called a 504 conference" in response to Mr. Gomez's request.

Pl.'s Mot. at 10. Ms. Correa testified that she believed the meeting had to do with the Americans with Disabilities Act and understood that the purpose of the meeting would be to discuss "how the school could help us get her in a situation that she could be in and do well in." R. 642. In addition to N.G.'s parents, the school counselor, three of N.G.'s teachers, and her private tutor attended the meeting. Her four other teachers did not attend, nor did an administrator or the special education coordinator. Id.

According Ms. Correa's uncontroverted testimony, the focus of the "504 conference" was how to get N.G. to pass the tenth grade. Id. at 643 ("It was a short-term focus of getting her through -- it was clear they didn't want her repeating the tenth grade."). The discussion focused solely on what assignments needed to be completed by when and what could be excused. Id. Ms. Correa testified that no "plan" was made, none of the accommodations recommended by Dr. Robbins were discussed and no one suggested that N.G. be evaluated under the IDEA. Id. When asked about the outcome of the meeting, Ms. Correa answered, "I still don't know. Nothing-- we didn't come out of there with a plan; we didn't come out of there with a piece ... of paper as a result of that meeting. There wasn't a discussion, there was nothing." R. 645. When Ms. Correa went to meet with the vice principal after Dr. Robbins recommended N.G. drop math to reduce her stress levels, Ms. Correa discovered that the vice principal did not even know a meeting had taken place. Id. ("And I had to tell her that we had all these problems and ...that we had had a meeting with the teachers and all that. She didn't know. There was nothing planned.") Following the conference, N.G.'s parents again corresponded by email with the individual teachers who did not attend, requesting accommodations and indicating that "there are very concrete medical reasons for N.G.'s behavior" and "a lot of the acting out that you saw was spurred on by her undiagnosed depression and ADHD." R. 244. Both Dr. Tarason and Ms. Hansen, the school counselor, were copied on these messages. Though she failed four of her classes, the year ended in mid-June and N.G. was promoted to the eleventh grade. Id. at 92.

On August 8, 2003, Ms. Correa returned to Wilson to register N.G. for the eleventh grade. According to her hearing testimony, Ms. Correa saw Ms. Hansen, the school counselor, and approached her to discuss how they could help N.G. have a better year. She testified that she told Ms. Hansen, "I want to make sure that this year we do put N.G. in a situation where she gets the kind of one-on-one help that she needs." R. 649. Ms. Correa then testified, "That woman looked at me like she didn't know me from Adam. She looked at me like she didn't know who I was or what I was talking about." Id. Ms. Hansen then indicated that she was too busy to meet with Ms. Correa until the third week of school. At that point, Ms. Correa testified that she said "well, you want her to commit suicide at the beginning of the year instead of the end so that maybe we could do something?" Id. at 650. At that point, Ms. Correa testified that she decided she could not "put [N.G.] back in this situation" and she decided to try and find a private school placement for her. Id.

After the 2002-2003 school year ended, N.G.'s parents consulted Dr. Robbins about the type of school setting that might be better for N.G. R. 823. Dr. Robbins indicated that N.G. would benefit from small classes, a highly structured environment, and one-on-one attention from supportive teachers. Dr. Robbins also indicated that N.G. would benefit from a "safe environment" to which she could retreat if she became overwhelmed and upset in class. Id. at 338. Ms. Correa testified that the doctors at Children's Hospital also recommended that in light of N.G.'s depressive disorder, "she needed small classes... to be able to connect with the teacher, ... the ability to ask for help and get it. She needed a support system." Id. at 648.

In response to these recommendations and because of their belief that no other options were available through DCPS, id., N.G.'s parents enrolled her at the Saint James School in Hagerstown, Maryland, for the 2003-2004 school year. Saint James is a highly structured boarding school, with an average class size of 12 students and a total student body of 220. R. 354. The school offers a rigorous college preparatory curriculum, family-style meals, mandatory athletics and study hall, and close monitoring of nearly all aspects of each student's life. Id. at 356. Saint James admitted N.G. with knowledge of her ADHD, believing its small size, structure, attentive teaching and coaching, and dormitory supervision would be good for her. Id. at 359. The headmaster testified in her affidavit that Saint James has accommodated ADHD students in the past. Id.

N.G. was admitted on the condition that she repeat the tenth grade because her academic performance at Wilson had been so poor. Id. at 654. Ms. Correa observed improvement in N.G. during her time at Saint James, testifying that she was excited about learning again, she started to believe in herself and her grades improved. R. 655. While at Saint James, N.G. received psychological support with a therapist who came to the school one day each week. She also continued to see her psychiatrist for medication therapy and saw Dr. Robbins for additional counseling when she came home. R. 679.

While N.G. made improvements at St. James, her parents ultimately determined that the school was too religious and not sufficiently diverse. R. 658 (Testimony of Ms. Correa expressing concern that N.G. was one of only three Hispanic students at the school). Accordingly, in 2004, they enrolled N.G. at the Buxton School in Williamstown, Massachusetts, for eleventh grade. Buxton is a very small boarding school, and enrolls only 90 students total for grades nine through 12. R. 381. The average class has only six to eight students. According to the affidavit of a Buxton teacher,

The typical Buxton student is very bright and does well in an environment that affords a lot of personal contact with adults to foment self-esteem, trust, and basic growth. This student may not be doing well in a large, impersonal environment, but has the potential for great success in a community that affords personal rights along with imposing personal responsibility.

R. 381. Dr. Robbins approved of Buxton because it was even smaller than Saint James and was more responsive to the individual differences in the way people learn. R. 825-826. While N.G. attended Buxton, she continued to receive psychological counseling from a therapist who works with the school but is not on staff. R. 675. She also continued to take medication for depression and ADHD. Id. at 306.

On November 23, 2004, Ms. Correa went to Wilson to register N.G. as a non-attending student and to inquire about special education services. After filling out the registration forms, Ms. Correa asked for the forms necessary to request special education services. Ms. Correa was first told that Wilson did not have any such forms. R. 253. When Ms. Correa asked to speak to someone else, she was referred to Mr. Williams, the special education coordinator, who told Ms. Correa that a parent cannot request special education services, but rather the referral had to be made by a teacher. Id. Ms. Correa then called the D.C. Education Office to clarify this matter and was instructed by that office to call the same Mr. Williams who had turned her away at Wilson. Id. Ms. Correa called Mr. Williams again on November 29, 2004 but he did not return her call.

Following this incident, Plaintiffs' retained their current counsel. Plaintiffs' counsel sent a letter to Wilson describing the above interaction and requesting that the school "immediately initiate all appropriate procedures to evaluate N.G.'s eligibility for special education and related services, as well as any additional or different procedures which may be required in furtherance of the nearly two-year-old request for a 504 plan." Plaintiffs' counsel also directed Ms. Correa to go to the Central Assessment Referral and Evaluations ("C.A.R.E") Center in order to request special education services for N.G. Until that point, Ms. Correa testified that she was unaware of the Center's existence or of any of the services it provides, such as testing students to identify problems or placing students with special needs in separate schools. R. 666. Ms. Correa signed the necessary forms at the C.A.R.E. Center on December 27, 2004 to begin the evaluation process.

DCPS subsequently performed a comprehensive psychoeducational evaluation, which included a battery of tests that N.G. took while home from Buxton over the holidays. Id. at 667. Dr. Denise White-Jennings, a DCPS psychologist, also completed a clinical psychological consultation, which consisted of reviewing records and forms completed by N.G.'s parents and teachers. Pl.s' Mot. at 18. Dr. White-Jennings never met N.G. Her May 11, 2005 report included the following "diagnostic impressions."

N.G. has a history of depression with past suicide attempts and hospitalization. She has been diagnosed with Major Depressive Disorder and prescribed Lexapro and Keflex according to Childrens' Hospital records from her 2003 hospitalization. According to parent report, N.G. has also been diagnosed with ADHD although records were not made available indicating this diagnosis. Current parent and teacher rating scales are suggestive of ADHD symtomology however symptoms of restlessness, inattention, distractibility can also be associated with depression. N.G. is reported to be in ongoing psychotherapeutic treatment. Current reports have been requested, but have not been provided. Diagnosis is deferred pending treatment/progress notes from her therapist.

R. 295.

DCPS convened a Multidisciplinary Team ("MDT") meeting on May 16, 2005 at which it determined that N.G. was not eligible for special education. The decision was based only upon the psychoeducational evaluation and clinical psychological consultation reports prepared by DCPS along with the quarterly grade reports and teacher rating forms submitted by N.G.'s teachers at Buxton. R. 298, 736. The MDT did not consider medical records submitted by N.G.'s parents. Id. at 736. Those records included a 2003 diagnosis of ADHD and mood disorder from Dr. Lawrence Brain, the child psychiatrist who treated N.G. from May 2003 to November 2003, and a medications report from Dr. Silver, the child psychiatrist who treated N.G. from March 2004 through December 2004. Though it appears from the record that Plaintiffs' counsel mailed these reports to DCPS on April 25, 2005, see R. 304, the MDT notes represent that DCPS did not receive them until the date of the MDT and therefore the team refused to consider them. Id. at 297-98. The MDT also did not consider N.G.'s academic performance at Wilson nor her past academic history even though N.G.'s parents urged its consideration. Pl.'s Mot. at 14; R. 709, 714. The MDT determined that based upon the "information presented," N.G.'s academic performance was commensurate with her educational potential and therefore she was ineligible for special education.

R. 301, 309.

On May 24, 2005, Plaintiffs requested through counsel that the MDT meeting be reconvened because the MDT did not fully consider all factors relevant to the determination of the presence or absence of a disability. R. 307. In their letter to Ms. Gloria Everett, the social worker in charge of the MDT, Plaintiffs complained that

Although N.G. attended District of Columbia public schools from kindergarten through the tenth grade, DCPS brought none of her school records to the MDT meeting. Consequently, the DCPS team members were unable to assess N.G.'s current educational status and success in her current placement in context, specifically in comparison with the difficulties she experienced while enrolled in large classes and chaotic setting of a general education high school in which she received no emotional support.

R. 308. Furthermore, Plaintiffs argued that the MDT team should have considered the medical reports from Dr. Brain and Dr. Silver that were first mailed to DCPS and also presented by N.G.'s parents at the meeting.

On June 1, 2005, Ms. Everett responded to this letter, refusing to reconvene the MDT because DCPS "reviewed all information presented" during the May 16, 2005 meeting and "the information presented determined that N.G.'s current academic performance is commensurate with her educational potential." Id. at 309.*fn7 On June 30, 2005, N.G.'s parents then filed a request for a due process hearing, challenging the ineligibility determination and alleging a Child Find violation. The hearing took place over four days, in September, November, December and January.*fn8

On January 23, 2006 the Hearing Officer issued a decision finding that DCPS had not violated the Child Find obligation by failing to identify, evaluate and place N.G. in 2003. The Hearing Officer's Decision ("HOD") separately upheld the MDT's 2005 determination of ineligibility for special education, finding that N.G.'s disabilities did not adversely affect her educational performance. Pursuant to 20 U.S.C. § 1415(i)(2), N.G.'s parents filed suit in this Court to challenge both determinations.

B. 2003 Child Find Obligation

The Hearing Officer concluded that DCPS had not defaulted on its Child Find obligation because there was insufficient evidence that N.G.'s absences and deteriorating academic performance were caused by a suspected disability. In relevant part, the HOD states:

Because the "Child Find" requirement is an affirmative obligation, a parent is not required to request that a school district identify and evaluate a child. Robertson County School System v. King, 24 IDELR 1036 (6th Cir. 1996). However, a local education agency is not required to guess which children suffer from a handicap that renders them incapable of progressing in their education; nor does the Child Find obligation relieve a parent and others of an obligation to assist school officials in identifying children in need of special services. Huntsville City Board of Education, 22 IDELR 931 (SEA Ala. 1995).

With respect to this Child Find obligation of DCPS, based on the evidence, the student had excessive absenteeism during the 2002-2003 school year which consequently hurt her grades. In any event, with so many absences, the student was clearly not available for learning. Therefore, with regard to Child Find, based on the evidence, DCPS had met its burden: there is no evidence to support DCPS failing to identify, evaluate and place the student pursuant to Child Find. Being absent from school does not mean that a child has a disability that warrants special education.

HOD ¶¶ 11-12. Recognizing the "due weight" the Court must give to the Hearing Officer's decision, the Court finds that the Hearing Officer's conclusion on this point represents an incorrect application of the statute and is unsupported by the record evidence.

The Court begins with the premise that the Child Find obligation extends to all children suspected of having a disability, not merely to those students who are ultimately determined to be disabled. 34 C.F.R. § 300.111 (c)(1) ("Child find also must include children who are suspected of being a child with a disability..."). This statutory mandate is clear. Furthermore, this Court has held on numerous occasions that as soon as a student is identified as a potential candidate for special education services, DCPS has a duty to locate that student and complete the evaluation process. See, e.g., Hawkins, 2008 WL 623588; Abramson, 493 F. Supp. 2d at 85 (explaining that once a child is identified, the local educational agency "is then obligated to move forward with the requirement of [IDEA] § 1414(a)(1) and determine whether the student is in fact a child with a disability").

Plaintiffs argue that N.G. should have been evaluated because her clinical depression met the statutory definition of "serious emotional disturbance" and her ADHD qualified as an "other health impairment." See 20 U.S.C. § 1401(3)(A); 34 C.F.R. § 300.8(c)(4)(i). The Court agrees, and finds that DCPS was on notice of substantial evidence that N.G. may have qualified for special education in 2003 such that she should have been evaluated.

Under the IDEA,

[t]he term "child with a disability means a child --

(i) with mental retardation, hearing impairments (including deafness), speech or language impairments, visual impairments (including blindness), serious emotional disturbance (referred to in this chapter as "emotional disturbance"), orthopedic impairments, autism, traumatic brain injury, other health impairments, or specific learning disabilities; and

(ii) who, by reason thereof, needs special education and related services.

20 U.S.C. § 1401(3)(A). The regulations further define the term "emotional disturbance" as follows:

(4)(i) Emotional disturbance means a condition exhibiting one or more of the following characteristics over a long period of time and to a marked degree that adversely affects a child's educational performance:

(A) An inability to learn that cannot be explained by intellectual, sensory, or health factors.

(B) An inability to build or maintain satisfactory interpersonal relationships with peers and teachers.

(C) Inappropriate types of behavior or feelings under normal circumstances.

(D) A general pervasive mood of unhappiness or depression.

(E) A tendency to develop physical symptoms or fears associated with personal or school problems.

34 C.F.R. § 300.8(c)(4)(i).

In its briefs before this Court, DCPS defends the Child Find allegation on statutory grounds, contending that "depression is not one of the enumerated disabilities listed in 20 U.S.C. § 1401(3)(A)(I)" and therefore the fact that DCPS knew of N.G.'s psychiatric hospitalizations was insufficient to trigger its Child Find responsibilities. DCPS fails to respond to Plaintiffs' argument that N.G.'s diagnosis of clinical depression and history of suicidality classifies her as "emotionally disturbed" under the implementing regulations. In fact, DCPS does not cite the above regulations at all.

The Hearing Officer takes a different course, and while he acknowledges that the definition of emotional disturbance includes depression, he ultimately concludes that N.G.'s "emotional issues as noted by the parents and her therapist did not manifest themselves in class at Wilson in 2003." HOD ¶ 8. Though the HOD is somewhat unclear on this point, it appears to conclude that Wilson had no obligation to evaluate N.G. because there was insufficient evidence that her "emotional issues" were adversely impacting her education such that the IDEA may apply.

The Court rejects this conclusion. The Court finds that N.G. exhibited at least two of the five characteristics indicative of "emotional disturbance," i.e., pervasive depression and inappropriate types of behavior, her academic performance was clearly adversely affected as a result, and DCPS knew it. A review of the evidence admittedly known to DCPS by May of 2003 supports no other conclusion.

DCPS does not dispute that it was on notice that N.G. had attempted suicide once in the ninth grade resulting in a five-day psychiatric hospitalization and was again hospitalized for 11 days for severe suicidal ideation in the tenth grade.*fn9 (It should go without saying that attempting suicide is an "inappropriate behavior.") DCPS also knew that beginning in 2002, N.G.'s academic performance began to deteriorate severely, such that in 2003, she failed four of her seven classes when she had previously been an A and B student. R. 92. N.G.'s parents wrote individual letters to each of her teachers and the school administrators informing them of the seriousness of her condition and explaining their belief that her poor performance during the year was a result of her untreated depression and ADHD. Additionally, as of May 4, 2003, DCPS was also aware of Dr. Robbins' diagnosis that N.G. suffered from major clinical depression and was "beginning to be treated with psychostimulant medication to manage her symptoms of executive dysfunction." R. 250. In light of the above evidence, it is unreasonable to conclude that N.G. could not even have been "suspected" of having a disability so as to implicate the District's Child Find obligation. Accordingly, the Court finds that DCPS violated the IDEA when it failed to evaluate N.G. in 2003 as potentially emotionally disturbed. See e.g., New Paltz Cent. Sch. Dist. v. Linda St. Pierre, on behalf of M.S., 307 F. Supp. 2d 394 (N.D.N.Y. 2004) (finding student was emotionally disturbed upon review of evidence of substantial decline in academic performance, inappropriate behavior, signs of depression, and apparent suicide attempt).

The Court further finds that DCPS should have evaluated N.G. after being informed of her formal diagnosis of ADHD. ADHD is specifically covered as an "other health impairment" under the IDEA's implementing regulations. Those regulations provide:

Other health impairment means having limited strength, vitality, or alertness, including a heightened alertness to environmental stimuli, that results in limited alertness with respect to the educational environment, that--(i) Is due to chronic or acute health problems such as asthma, attention deficit disorder or attention deficit hyperactivity disorder, diabetes, epilepsy, a heart condition, hemophilia, lead poisoning, leukemia, nephritis, rheumatic fever, sickle cell anemia, and Tourette syndrome; and

(ii) Adversely affects a child's educational performance.

34 C.F.R. § 300.8(c)(9) (emphasis added).

This Court has repeatedly found that when a district is aware that a student may have a disability, including ADHD, it has an obligation to evaluate the student, even if that student is homeless, a migrant, or unenrolled. See Hawkins, 2008 WL 623588. This Court has also found that the Child Find obligation extends to students in private school and those attending school out of state. Abramson, 493 F. Supp. 2d 80. Accordingly, the Hearing Officer's conclusion that N.G. could not be evaluated because she was "not available for learning" due to her skipping classes is entirely without merit. See HOD ¶ 12.

In Nesbit v. District of Columbia, 2003 U.S. Dist. LEXIS 26306 (D.D.C. March 31, 2003)(Kessler, J.), a prospective student's parent came to the school and inquired as to whether his son could be tested for ADHD. The school referred the parent to an outside agency to obtain the testing. The student never enrolled in DCPS, but was instead enrolled in a public charter school. The court held that DCPS violated the IDEA because it "failed to take any steps to evaluate [the student] after he was identified as potentially in need of special education services" during the parent's first visit to the school. The court noted that DCPS made no attempt to locate him or evaluate him after he was identified. Id. at *21. The court concluded, "[e]ven though a parent may help a school district satisfy the IDEA's requirement that it identify children in need of services, the school district is not relieved of its requirement to further locate and evaluate those children." Id. at *21-22 (citing Wolfe v. Taconic-Hill Cent. School Dist., 167 F. Supp. 2d 530 (N.D.N.Y. 2001). If the Child Find obligation can be triggered by a mere inquiry from the parent of an unenrolled student, it is clearly implicated by the voluminous parent and doctor requests for assistance in this record, particularly given N.G.'s ten-year history of DCPS attendance.

In addition to the formal diagnoses, DCPS was also presented with significant other evidence that N.G.'s declining grades and poor attendance were caused by her disabilities. See, e.g., R. 250 (Letter from Dr. Robbins to Dr. Tarason stating, "[N.G.] has been suffering emotionally and academically from her untreated ADHD and depression."); R. 252 (Letter from Dr. Robbins to Ms. Gaines requesting N.G. be able to drop her math class because she was "struggling significantly to make up work" after being hospitalized); R. 226 (Parents' letter to teachers indicating that N.G.'s school work has "undoubtedly already been affected" by her depression); R. 227 (Parents' letter to Dr. Tarason indicating the circumstances which led to N.G.'s hospitalization have affected her performance all year).

The Hearing Officer disregarded this evidence and instead focused almost exclusively on a single observation in Dr. Cargo's report, which had been provided to DCPS four months prior. The Hearing Officer noted "Dr. Cargo reported that the student was skipping her classes to be with friends to get food or to go to someone's house." He emphasized this observation throughout the decision, to the exclusion of substantial other evidence, to support his conclusion that DCPS was under no obligation to evaluate N.G. because her absences were not related to any disability. HOD ¶ 10. However, the Court's review of Dr. Cargo's report indicates that this information was merely an observation based on what N.G. had relayed to Dr. Cargo "when asked about school." R. 210. The Hearing Officer does not indicate why this observation should carry more weight than the professional opinion of Dr. Robbins, the therapist who had treated N.G. on a weekly basis for several months and who was in a much better position to evaluate the reason behind her absences. The Hearing Officer's analysis of Dr. Cargo's report is highly selective, noting only information that supports DCPS's argument that it was not on notice that N.G.'s academic problems could be disability related.

DCPS argues that because Dr. Cargo did not formally diagnose N.G. with ADHD or major depression, it had no obligation to evaluate her. This argument is also without merit. Plaintiffs do not argue that DCPS should have evaluated N.G. on the basis of Dr. Cargo's report alone. Rather, they contend that DCPS's obligation to N.G. arose in May of 2003, after her second hospitalization for suicidality and after DCPS had been notified of her formal diagnoses of ADHD and depression.

The HOD concludes that Dr. Robbins' letters were insufficient notice to Wilson because they "did not enclose any evaluations that she had conducted." HOD ¶ 7. However, there is absolutely no statutory requirement that a request for services be accompanied by formal psychiatric evaluations. Furthermore, Dr. Robbins expressly invited Dr. Tarason to contact her should he need any further information so that N.G. would qualify for accommodations. R. 250. Again, the burden is on DCPS to identify and evaluate students suspected of being disabled. Upon receiving notice that N.G. had been diagnosed with two potentially qualifying disabilities, the IDEA requires that DCPS evaluate N.G. itself.

Finally, DCPS also makes the unusual argument that because Dr. Robbins also recommended "educational accommodations" under Section 504 of the Rehabilitation Act, it had no obligation under the IDEA to conduct its own evaluation of N.G.'s needs. Def.'s Mot. at 16. This argument is absurd and completely undermines the purpose of Child Find. Under Defendants' interpretation, a school district could excuse itself from the obligation to evaluate students merely because parents or therapists had suggested additional, alternative ways to accommodate the child. This is clearly not what Congress intended by imposing an affirmative obligation upon school districts to identify, evaluate, and place potentially disabled students, see 20 U.S.C. § 1412(a)(3)(A), particularly when the District did not even act on the suggested accommodations in the first place.

Moreover, in Scott v. District of Columbia, 2006 US Dist. LEXIS 14900 (D.D.C. 2006), this Court rejected this precise argument. In Scott, the student's parent cooperated with the school and agreed to the provision of "alternative strategies" to assist in the management of her son's ADHD. After two years without an IEP, the parent sued, contending that the District had denied her son a FAPE and violated Child Find by failing to evaluate him for special education. The Court rejected defendant's contention that a "parent's acceptance of the use of alternative strategies relieves a school district of the obligation to comply with the "Child Find" provisions of the act." Id. at *24. The Court also rejected the District's argument that because the parent had not requested a formal evaluation in writing, the Child Find obligation was not triggered. Id. at *20-21 (citing Reid, 401 F.3d at 519) (holding that a district may not "await parental demands" before providing special instruction). Accordingly, DCPS's obligation to N.G. under the IDEA was in no way excused by her therapist's recommendation that she may also qualify for accommodations under the Rehabilitation Act. If anything, her doctor's recommendation that N.G. be accommodated under that statute only supports a determination that N.G. was disabled, which should have triggered the school's evaluation process.

Contrary to the implication in the HOD, DCPS was not forced to "guess" as to N.G.'s disabilities, see HOD ¶ 11, rather it was explicitly informed of her diagnoses on multiple occasions and had ample evidence that they adversely impacted her academic performance. See, e.g., R. 244, 247, 250. In addition, DCPS had received explicit requests for assistance from N.G.'s parents and her doctor. Not only does DCPS have the burden of identifying and evaluating children who might have disabilities, at the time of this hearing, it also had the burden of proving that it has met this obligation. See 5 D.C. Mun. Regs. § 3022.16. Plaintiffs have shown by a preponderance of the evidence that the Hearing Officer erred when finding DCPS had carried its burden. See HOD ¶ 12. Accordingly, Plaintiffs' motion for summary judgment on the 2003 Child Find claim is GRANTED and Defendants' Motion is DENIED.

C. 2005 Eligibility Determination

On May 16, 2005, the MDT determined that N.G. was not eligible for special education. The HOD separately affirmed this conclusion, finding that,

The student has emotional issues due to her depression and therefore it was suggested that she meets the criteria of Emotional Disturbance. Additionally, the student has been diagnosed by Dr. Robbins with ADHD and therefore it is suggested that she meets the criteria of "Other Health Impaired." However, it is not sufficient to be diagnosed with one of the listed disabilities, but additionally, there must be an adverse impact on her on her [sic] educational performance. Based on her records from both Saint James and Buxton, the student's academic performance has not been adversely impacted, but in fact she is doing well. The record is not clear as to the impact, if any, of any medication the student may be taking, but again, based on the affidavits of two of the student's teachers at Buxton, the student will get back on track by simply being told to do so, which does not suggest that her condition has an adverse impact on her educational performance.

HOD ¶ 20.

Generally, in suits brought under the IDEA, the reviewing court's role follows the two-part structure laid out in Rowley, 458 U.S. 176. First, the Court must determine whether the state has complied with the procedures set forth in the Act. Second, the Court examines whether the IEP developed through those procedures is reasonably calculated to enable the child to receive educational benefits. Id. at 206-07. "This case involves an ineligibility determination, and thus there is no IEP. Therefore, the Court must adapt the second step of the Rowley inquiry and inquire whether the ineligibility determination was proper under the Act." Kroot By and Through Kroot v. District of Columbia, 800 F. Supp. 976, 981 (D.D.C. 1992). Plaintiffs argue that the MDT's 2005 ineligibility determination fails under both the procedural and substantive inquiries. The Court agrees.

1. Procedural Errors in MDT process

Plaintiffs allege three primary procedural errors. First, Plaintiffs contend that the MDT should have tabled consideration of N.G.'s eligibility pending receipt of the medical information Dr. White-Jennings indicated was necessary to a final diagnosis.

Pl.'s Reply at 13; see R. 295 (Report indicates that "Diagnosis is deferred pending treatment/progress notes from her therapist."). Second, Plaintiffs allege that the MDT, and later the Hearing Officer, improperly excluded evidence of N.G.'s academic and medical history, without which her current success at Buxton was taken out of context and inappropriately used to deem her ineligible. Pl.'s Reply at 13-14. Plaintiffs contend these deliberate omissions directly contravene the IDEA's plain statutory language which requires the evaluating team to gather and consider relevant information, including that provided by the parents. Pl.'s Reply at 13. Finally, Plaintiffs argue that DCPS improperly refused to reconvene the MDT meeting upon Plaintiffs' request.

DCPS does not specifically address Plaintiffs' first argument that the eligibility determination should have been tabled if more information was needed, but counsel for the District argued at the due process hearing that DCPS was justified in making the eligibility determination "based on what it had." R. 868-69. Plaintiffs argue that the statute specifically directs the evaluation team to "identify what additional data, if any, are needed to determine whether the child" qualifies, 20 U.S.C. 1414(c)(1), and Defendants' refusal to do so constitutes a violation. The HOD does not specifically address this point. DCPS also fails to address Plaintiffs' third argument, regarding the request to reconvene the MDT. The HOD notes only that the Hearing Officer found Ms. Everett's testimony regarding her decision not to reconvene "credible," but does not conclude whether DCPS should have reconvened the MDT or not.

Regarding Plaintiffs' second argument, DCPS argues that the MDT and the Hearing Officer properly excluded the information pertaining to N.G.'s medical history and academic performance at Wilson because a special education eligibility determination should be based on a student's "current educational and behavioral status." Def.'s Mot. at 20. Accordingly, DCPS contends that the Hearing Officer properly considered only N.G.'s 2004-2005 grades and evaluations from Buxton and the two reports prepared by DCPS. Def.'s Mot. at 23; HOD ¶ 20. Though Ms. Everett conceded at the hearing that evidence of N.G.'s abysmal academic performance at Wilson during the 2002-2003 school year along with what she had learned about the suicide attempts, skipping classes, behavioral problems at home, and ADHD diagnosis should have triggered a special education evaluation in 2003, she maintained it was not relevant to a disability determination in 2005. R. 738-39. The Hearing Officer agreed, and concluded that because N.G. was performing well at Buxton, and Buxton is not a special education school, any disabilities she may have do not adversely impact her educational performance.*fn10

Plaintiffs strenuously argue that N.G.'s success at Buxton cannot be viewed in a vacuum, and that her ability to perform in a "general education" program at Buxton is the direct result of the accommodations she is receiving there, namely the extremely small classes, highly structured environment, and close relationships with teachers who provide a high level of supervision, along with her continued psychological therapy and medication. Furthermore, Plaintiffs contend that DCPS should not be able to benefit from its initial default in 2003 by basing N.G.'s ineligibility on the success of the program N.G.'s parents were forced to find for her. The Court agrees. Were the Court to find otherwise, this would lead to the incongruous result whereby the District could avoid its obligations by improperly failing to evaluate a student and then, once the parents have taken on the burden that belongs to the school system, rely on the student's improved situation to avoid any further obligation to that student. See Wirta v. District of Columbia, 859 F. Supp. 1, 5 (D.D.C. 1994) ("Defendants have offered no authority which permits a school system to conduct evaluations and propose an alternative placement where its failure to do so in the first instance violated the Act.").

The IDEA lays out the requirements for evaluating students suspected of having disabilities. 20 U.S.C. § 1414(c)(1) provides that

As part of an initial evaluation... the IEP Team and other qualified professionals, as appropriate, shall--(A) review existing evaluation data on the child, including--

(i) evaluations and information provided by the parents of the child;

(ii) current classroom-based, local, or State assessments, and classroom-based observations; and

(iii) observations by teachers and related services providers;

The statute also details how the agency must proceed, stating,

in conducting the initial evaluation, the local educational agency shall--(A) use a variety of assessment tools and strategies to gather relevant functional, developmental, and academic information, including information provided by the parent, that may assist in determining--

(i) whether the child is a child with a disability; and

(ii) the content of the child's individualized education program, including information related to enabling the child to be involved in and progress in the general education curriculum...;

(B) not use any single measure or assessment as the sole criterion for determining whether a child is a child with a disability or determining an appropriate educational program for the child; and

(C) use technically sound instruments that may assess the relative contribution of cognitive and behavioral factors, in addition to physical or developmental factors.

20 U.S.C. 1414(b)(2).

Plaintiffs contend that the MDT failed to comply with the IDEA's mandate to consider "existing evaluation data on the child" because it ignored substantial evidence of N.G.'s disabilities, most significantly, her doctors' diagnoses and her entire history within the DCPS.

In response, DCPS argues that the MDT properly excluded evidence of N.G.'s performance at Wilson because the statute mandates review of "current classroom-based, local, or State assessments, and classroom-based observations." 20 U.S.C. § 1414(c)(1). Defendants contend that the word "current" in subsection (ii) restricts the MDT's analysis to only information pertaining to the school year in question. Def.'s Mot. at 20.

The Court rejects this artificially narrow construction of the statute and finds that such a reading would conflict with both the plain language and the underlying purpose of the Act. The restriction for which defendants argue is listed nowhere in the statute; the word "current" is used only in conjunction with the classroom-based assessments and observations. It does not modify the much broader overall mandate of section (A) to "review existing evaluation data on the child," nor does it restrict the temporal period for "evaluations and information provided by the parents" as called for in subsection (A)(i). Id. Furthermore, the Court finds that the arbitrary exclusion of N.G.'s experience within DCPS itself contravenes the statutory mandate to "gather relevant functional, developmental, and academic information that may assist in determining whether the child is a child with a disability." Id. § 1414(b)(2)(A).

The Court finds that the MDT, and later the Hearing Officer, excluded significant amounts of relevant information from both before and during the 2004-2005 school year. Notably, the MDT did not consider the report from Dr. Silver detailing his treatment of N.G.'s ADHD and depression which included treatment during the 2004-2005 school year. It also appears that the MDT failed to consider the academic and personal supports N.G. was receiving at Buxton, which would also constitute "current information," and rather focused solely on her performance in light of those accommodations. R. 738-739.

The MDT and the Hearing Officer completely disregarded N.G.'s ongoing emotional and attention difficulties and the ways in which N.G.'s current placement assists her in handling them. N.G.'s teachers at Buxton indicated "significant concerns with attention, restlessness, emotional lability and some oppositional behavior" on the rating scales they completed as a part of the psychoeducational evaluation. R. 300. N.G.'s academic and personal advisor also testified that N.G.'s emotional state at Buxton had been "up and down" and that she "has had times when she was emotionally fragile." Id. at 385. She further testified that when this occurs, "a faculty member who is close to her, often me, speaks with her to figure out the problem, suggests ideas for coping and reinforces that she can get through the crisis. The school also facilitates her sessions with a therapist in town." Id. Her advisor concluded that without support for her emotional problems and ADHD, I believe she would be lost and would feel defeated.... As a professional... in the educational field for nearly 40 years, I have real concerns about whether N.G. would be on the verge of graduating from high school, as she is at Buxton, were she to be attending a large public high school at this time.

Id. at 386. This evidence is completely inconsistent with the HOD's determination that N.G. is able to correct her "focusing issues...apparently on her own, once she is told to stay on task." HOD ¶ 19.

Dr. Robbins also testified that N.G. was succeeding at Buxton because she was receiving the support that she needed, namely, small classes, one-on-one attention, a lot of oversight even in non-class time hours, an environment that teaches in different modalities, rapport with her teachers, and a high level of structure, support and reminders regarding her work. R. 829-30. Dr. Robbins testified that N.G. is "not a standard learner" and it was her professional opinion that N.G. would "fall apart" in a large public high school "without these supports and without the small student-teacher ratio" because "she is overwhelmed by large settings." Id. at 831. The Hearing Officer offered no reason to reject this conclusion, which is particularly significant because Dr. Robbins had seen N.G. regularly for over two years by the time of the hearing. See Gellert, et al. v. District of Columbia Public Schls., 435 F. Supp. 2d 18, 25 (D.D.C. 2006)(Kessler, J)(crediting opinion of student's regular psychologist that child needed small classes because the doctor "is obviously familiar with [the student's] situation and able to provide meaningful insight into the type of environment he needs to receive FAPE."). The Hearing Officer did not make a finding that Dr. Robbins' testimony or the affidavits of the Buxton officials were incredible, nor did he provide a reason for discounting this and other similar evidence which places N.G.'s academic success during 2004-2005 in context. See, e.g., R. 306 (Letter from Dr. Brain indicating N.G.'s initial ADHD and mood disorder diagnoses, her gradual improvement in response to medication and noting that "her entry into St. James, with its manifest structure was particularly effective in helping her academic achievement."). Furthermore, DCPS's own psychologist testified that because of N.G.'s "exceptional cognitive abilities," she would expect N.G. to do well "if she is in the appropriate educational setting." She went on to agree that evidence of poor academic performance would indicate that something was wrong. R. 797.

The MDT and HOD also entirely discounted the documented effect of medication and counseling on N.G.'s progress in managing her ADHD and depression, concluding that the "record is unclear as to the impact, if any, of any medication the student may be taking..." Id. at 20. However, the record includes evidence from Dr. Brain, Dr. Robbins, and Ms. Correa that N.G.'s ability to focus had improved since the initiation of medication therapy for her ADHD. Incredibly, the DCPS psychologist who tested N.G. and concluded she was ineligible for special education did not know whether she was taking medication on the date of the testing.

Q: Was she on medication that day?

A: I can't recall.

Q: Did you ask her that question?

A: I can't recall that either, really.

Q: If you had elicited that information from her, would that be reflected in your report?

A: Possibly. Yes.

Q: Would you consider it significant to know, in interpreting the results of her testing, whether she was on medication that day?

A: Possibly. Yes....

Q: If N.G. was on medication, it would have affected the performance that you saw on the day you tested her?

A: Well, when kids do take medication, if they need it... it does help them to focus.

R. 795-96. If the school psychologist evaluating N.G. was unaware whether or not N.G. was medicated during her psychological testing, it is safe to assume that the MDT did not consider the effects of medication on N.G.'s disabilities. The child's ability to perform with and without medication would certainly constitute "relevant functional information." See 20 U.S.C. § 1414(b)(2)(A).

In spite of defendants' insistence that the team considered only information from the 2004-2005 school year, the Hearing Officer also explicitly considered N.G.'s academic performance at Saint James as evidence that her disabilities did not have an adverse educational impact, even though her performance there fell outside the 2004-2005 school year. See HOD ¶ 20. The Hearing Officer offered no explanation as to why the information from Saint James was admissible but N.G.'s significant academic and emotional problems the previous year while attending DCPS were beyond the scope of the MDT determination.

The MDT appears not to have even known about N.G.'s academic performance at Wilson, outside of what her parents urged them to consider. They did not bring her master student file to the MDT meeting and refused to reconvene the MDT meeting to consider it upon Plaintiffs' request. After being presented with this information at the hearing, the Hearing Officer explicitly refused to consider it, basing his determination of N.G.'s academic performance solely on her experience at Saint James and Buxton.

In conclusion, the MDT failed to gather "relevant functional, developmental and academic information that may assist in determining whether the child is a child with a disability" and also failed to "review existing evaluation data" including "information provided by the parents" in direct contravention of the statutory language. 20 U.S.C. 1414(c)(1). The Hearing Officer erred in upholding the MDT decision and also by failing to consider the additional relevant information presented at the hearing. Accordingly, the Court finds that the MDT's determination fails the first prong of the Rowley inquiry, namely, whether the state followed the procedures laid out in the Act.

B. Plaintiff's Eligibility

The Court must next consider whether the ineligibility determination was proper. Kroot, 800 F. Supp. at 981. The Court determines there is ample record evidence that it was not. The Court has already found that N.G. suffers from "serious emotional disturbance" due to her diagnosis of major depressive disorder, multiple suicide attempts and psychiatric hospitalizations, and behavioral problems. See Muller, 145 F.3d at 104 (finding, on similar facts, that student suffered from serious emotional disturbance under higher New York State law standard). The Court also finds no reason to dispute Dr. Brain's and Dr. Robbins's diagnoses of ADHD, which could also qualify her as "other health impaired." Accordingly, the question before the Court is whether her disabilities adversely impacted her educational performance such that she needs special education.*fn11

In reaching this issue, both the MDT and the Hearing Officer examined only N.G.'s performance in small, highly-structured, private schools to determine whether her academics were adversely impacted by her disabilities. HOD ¶ 20. As explained above, this analysis is woefully short of what the statute requires. Were this the standard methodology, disabled students who are making progress in an appropriate program could be automatically disqualified from receiving the very services enabling their success. The evidence considered by the MDT and the Hearing Officer shows only that N.G. does well in a highly structured environment, with extremely small classes, a high level of direction and supervision, access to crisis counseling, ongoing psychological services, and medication therapy. The Court makes this observation not to minimize N.G.'s great progress, but to support its conclusion that without such supports, which Wilson admittedly would not provide, N.G.'s disabilities would certainly adversely impact her educational performance. Her grades, attendance, and emotional state from the 2002-2003 school year are conclusive evidence of the impact of her disabilities. N.G. failed four of her seven classes and was only promoted to the tenth grade because of last minute adjustments to her requirements.*fn12 DCPS has not argued, nor could it, that N.G. could have realistically been expected to continue to "achieve passing marks and advance from grade to grade" without some kind of assistance in the future. See Rowley, 458 U.S. at 204. Furthermore, as noted above, DCPS has provided absolutely no authority to persuade the Court to disregard N.G.'s educational experience within DCPS when determining adverse impact.

That N.G. can perform well in precisely the school environment recommended by her doctors does not mean she is not disabled or that her disabilities do not adversely impact her educational performance. To the contrary, it means that N.G.'s parents have successfully stepped in where DCPS failed and comprised an appropriate educational program for their daughter. The Court finds that N.G.'s disabilities did adversely impact her educational performance such that she needed special education. Plaintiffs have shown by a preponderance of the evidence that the ineligibility determination was not proper under the Act.

C. Rehabilitation Act Claims

Plaintiffs also allege that DCPS violated Section 504 of the Rehabilitation Act, 29 U.S.C. § 794, by failing to provide accommodations to N.G. once they were notified of her disabilities. This claim has received only cursory briefing by the parties.

In order to state a claim under Section 504 of the Rehabilitation Act, a plaintiff must show that he or she was discriminated against "solely by reason of his [or her] handicap." 29 U.S.C. § 794; see Walker v. District of Columbia, 969 F. Supp. 794, 797 (D.D.C. 1997). In the context of children who receive benefits pursuant to the IDEA, the D.C. Circuit has noted that "in order to show a violation of the Rehabilitation Act, something more than a mere failure to provide the free and appropriate education required by the [IDEA] must be shown."

Lunceford v. District of Columbia Bd. of Educ., 745 F.2d 1577, 1580 (D.C. Cir. 1984)(quoting Monahan v. Nebraska, 687 F.2d 1164, 1170 (8th Cir. 1982)). Either bad faith or gross misjudgment should be shown before a § 504 violation can be made out. Liability will not be imposed so long as the "state officials involved have exercised professional judgment, in such a way as not to depart grossly from accepted standards among educational professionals." Walker v. District of Columbia, 157 F. Supp. 2d 11, 35-36 (D.D.C. 2001)(quoting Monahan, 687 F.2d at 1170-71). Plaintiffs have not alleged facts rising to this high standard, and in fact have not cited this standard at all. The Court, therefore, finds that DCPS did not "do anything more than fail to provide a free and appropriate public education as required by the IDEA." Id. at 36.

However, the Court is compelled to note that though DCPS claims that it complied with the Rehabilitation Act by holding a "§ 504 Conference," this argument is wholly inconsistent with the District's simultaneous insistence that it was not sufficiently notified of N.G.'s potential disabilities in 2003 such that its Child Find obligations were triggered. The Hearing Officer also adopted this inconsistent position, finding both a "504 Conference" had taken place while also concluding that DCPS did not have sufficient information to warrant any evaluation of N.G.

D. Plaintiffs are entitled to tuition reimbursement for the denial of FAPE

"The IDEA's grant of equitable authority empowers a court to order school authorities to reimburse parents for their expenditures on private special education for the child if the court ultimately determines that such placement, rather than a proposed IEP, is proper under the Act." Florence County, 510 U.S. at 11 (internal quotations omitted). "Where a public school system has defaulted on its obligations under the IDEA, a private school placement is proper under the Act if the education by said school is 'reasonably calculated to enable the child to receive educational benefits.'" Wirta, 859 F. Supp. at 5 (quoting Rowley, 458 U.S. at 207). Plaintiffs argue that because DCPS defaulted on its Child Find obligation in 2003 and again failed to properly evaluate N.G. in 2005, they are entitled to reimbursement for her tuition at Saint James and Buxton. Plaintiffs further argue that both schools constitute appropriate placements under Rowley. The Court agrees.

1. IDEA Violations

The Court has already detailed the multiple ways in which DCPS violated the IDEA, and will not repeat them here. In summary, the Court finds that DCPS defaulted on its Child Find obligation in 2003 by failing to test N.G. and then improperly determined her ineligible in 2005 by failing to gather and consider relevant evidence of the adverse impact of her disabilities on her academic performance. Plaintiffs have shown by a preponderance of the evidence that the Hearing Officer's conclusion on both of their claims was incorrect.

2. Appropriateness of Placements

"Courts have identified a set of considerations relevant to determining whether a particular placement is appropriate for a particular student, including the nature and severity of the student's disability, the student's specialized educational needs, the link between those needs and the services offered by the school, the placement's cost, and the extent to which the placement represents the least restrictive environment." Branham, 427 F.3d at 12 (citing Rowley, 458 U.S. at 202). Considering these factors in light of the record evidence, the Court finds that N.G.'s placement at Saint James and Buxton was appropriate.

As an initial matter, the Hearing Officer again improperly shifted the burden of proof to Plaintiffs to show that Wilson was inappropriate, rather than placing it on DCPS to show that Wilson was appropriate. Despite N.G.'s disastrous year at Wilson and the ample evidence that N.G. was making significant academic and emotional progress at Saint James and Buxton, the Hearing Officer concluded that "there was no evidence that Wilson was not an appropriate placement or that Buxton is an appropriate placement for a special education student." HOD ¶ 13. The Hearing Officer also concluded that if N.G. had stayed at Wilson, "there is no evidence to suggest the student would not have received the accommodations suggested by Dr. Robbins and which apparently Saint James and Buxton can provide..." Id. ¶ 21.*fn13 The Court disagrees. After a searching review of the record, the Court finds that there is no evidence N.G. would have received any of the accommodations suggested by Dr. Robbins had she returned to Wilson in the fall of 2003. Not only had DCPS entirely failed to implement any of those accommodations in the remaining month of the school year after the supposed "504 Conference" took place, but DCPS did not even discuss the bulk of those accommodations which would have given N.G. a hope of future academic progress. The Hearing Officer excused this failure, concluding that it was not clear from the record whether a plan in fact was developed. However, in this regard, it must be noted that in view of the date of the meeting, May 16, 2003,*fn14 and that the school year was quickly coming to an end, that any plan developed would have been implemented in the following year.

HOD ¶ 10. This conclusion is unsupportable. There was absolutely no evidence in the record or presented at the hearing that a 504 Plan was prepared at all or that DCPS intended to hold any future proceedings to ensure the creation of such a plan.*fn15

When Ms. Correa went to re-register N.G. for 2003 and specifically inquired of the school counselor about such a plan, she was first met with a blank stare and then told she could not even meet to discuss the issue until three weeks into the school year. Even if DCPS theoretically could provide what N.G.'s doctors had determined she needed, they did not make any attempt to do so. Furthermore, Defendants provide absolutely no authority for the proposition that the requirements of the Rehabilitation Act or the IDEA differ depending upon what time of the school year a disabled student is identified.

Accordingly, based on the substantial record evidence that Wilson had no intention of providing any accommodations to N.G., the Court finds that DCPS did not meet its burden of showing that Wilson was the appropriate placement and that the Hearing Officer erred in finding otherwise.

Finally, the Court concludes that both Saint James and Buxton were appropriate placements for N.G. Though it is true that neither institution is certified for special education, the Supreme Court has definitively held that state special education requirements do not apply to private parental placements.*fn16

Florence County, 510 U.S. at 13. Based on the evidence presented regarding N.G.'s clinical depression and ADHD and the ongoing manifestations of each, the opinion of both Dr. Brain and Dr. Robbins indicating that N.G. was benefitting from the "manifest structure" of the programs, the affidavits of her teachers indicating the ways in which they individually respond to N.G.'s emotional and attention difficulties, the in-depth evaluations provided by her teachers evidencing a high level of support and supervision, and the evidence of her significant academic progress, the Court concludes that both schools were "reasonably calculated to enable the child to receive educational benefits." Rowley, 458 U.S. at 207; see also Wirta, 859 F. Supp. at 5 (finding private school placement appropriate where student's grades had improved and student's confidence and willingness to cooperate had increased).

Because DCPS violated the IDEA and N.G.'s placement at Saint James and Buxton was appropriate, N.G.'s parents are entitled to tuition reimbursement. Though Courts most often award tuition reimbursement when schools fail to provide an appropriate IEP, this Court has repeatedly found that reimbursement is also an appropriate remedy for Child Find violations. See Abramson, 493 F. Supp. 2d 80 (failure to complete evaluation constituted denial of FAPE which could result in reimbursement); Alfono et al. v. District of Columbia et al., 422 F. Supp. 2d 1 (D.D.C. 2006) (private school tuition reimbursed when school district failed to complete student's IEP prior to the start of the school year). This Circuit, along with several others, has also held that procedural violations of the IDEA can justify reimbursement "if the violations affected the student's substantive rights." See Lesesne v. District of Columbia, et al., 447 F.3d 828 (D.C. Cir. 2006) (acknowledging reimbursement for procedural violations, but denying relief because parent failed to show that procedural violations cause harm). The Plaintiffs have made a significant showing of harm from DCPS's multiple substantive and procedural violations of the IDEA. Plaintiffs have expended considerable amounts of their own money and time to find an appropriate educational environment to meet the unique needs of their disabled daughter. Ms. Correa testified that she did not want to remove N.G. from DCPS, as N.G. had attended her neighborhood schools her entire life and was extremely reluctant to leave her community and life-long friends. Ms. Correa also did not want to place her daughter in a residential school, because she missed her and wanted her close to home. DCPS defaulted on its statutory obligations and in so doing denied her of her substantive right to a FAPE.

The Supreme Court has recognized the significant financial burden imposed by Congress on school districts that participate in IDEA. Florence County, 510 U.S. at 15. But the Court has also acknowledged that school districts that follow the law need not worry about reimbursement claims. "Public educational authorities who want to avoid reimbursing parents for the private education of a disabled child can do one of two things: give the child a free appropriate public education in a public setting, or place the child in an appropriate private setting of the State's choice." Id. DCPS did neither and thus reimbursement is appropriate in this case. In accordance with Florence County, the Court further finds that the cost of tuition at Saint James and Buxton is not unreasonable. See 510 U.S. at 15.

3. Notice Provision

Relying on 20 U.S.C. § 1412(a)(10)(C)(iii), the Hearing Officer denied Plaintiffs' request for tuition reimbursement because Plaintiffs did not give proper notice to DCPS prior to removing N.G. from Wilson and unilaterally placing her in a private school. Section 1412(a)(10)(C)(iii) provides that

The cost of reimbursement described in clause (ii) may be reduced or denied--

(I) if--(aa) at the most recent IEP meeting that the parents attended prior to removal of the child from the public school, the parents did not inform the IEP Team that they were rejecting the placement proposed by the public agency to provide a free appropriate public education to their child, including stating their concerns and their intent to enroll their child in a private school at public expense; or (bb) 10 business days ... prior to the removal of the child from the public school, the parents did not give written notice to the public agency of the information described in item (aa); 20 USC § 1412(a)(10)(C)(iii); See HOD ¶ 14. The Hearing Officer determined that "the first time DCPS was put on notice that the parents had placed the student in a private school was November 23, 2004, more than one full school year after doing so, when the student was at Buxton, after the student had started to attend classes." HOD ¶ 14. Therefore, the HOD concluded that because DCPS was not properly notified under section (iii), "reimbursement may be reduced or denied."

However, a closer examination of the statute reveals that the notice provision does not apply to Plaintiffs' case. The section (iii) limitations explicitly work to "reduce or deny" the "reimbursement described in clause (ii)." That clause provides,

(ii) Reimbursement for private school placement

If the parents of a child with a disability, who previously received special education and related services under the authority of a public agency, enroll the child in a private elementary school or secondary school without the consent of or referral by the public agency, a court or a hearing officer may require the agency to reimburse the parents for the cost of that enrollment if the court or hearing officer finds that the agency had not made a free appropriate public education available to the child in a timely manner prior to that enrollment.

20 U.S.C. § 1412(a)(10)(C)(ii)(emphasis added). DCPS never provided special education services to N.G., and DCPS recognizes as much in its Motion. See Def.'s Mot. at 19 ("[N.G.]" has never been determined eligible for special education services.")(emphasis in original). Accordingly, the Hearing Officer erred when it applied clause (iii) to bar reimbursement for N.G.'s private school expenses. DCPS cannot now hold Plaintiffs responsible for failing to give notice when DCPS never provided the services which would make the notice requirement applicable.

E. Attorneys Fees

Because the Plaintiffs have prevailed on their motion for summary judgment, the Court concludes that they are entitled to reasonable attorneys' fees and costs. Alfono, 422 F. Supp. 2d at 8; Herbin v. Dist. of Columbia, 362 F. Supp. 2d 254, 265 (D.D.C. 2005) (citing 20 U.S.C. § 1415(i)(3)(B)). The Court accordingly directs the parties to file further briefing on the matter. Specifically, the Court orders the Plaintiffs to provide an affidavit indicating a Bill of Costs.

III. Conclusion

The Court concludes that DCPS violated the IDEA, that N.G. suffered harm as a result, and that N.G.'s parents are entitled to reimbursement for the tuition expended on N.G.'s education at Saint James School and Buxton School. Accordingly, Plaintiffs' Motion for Summary Judgment is GRANTED and Defendants' Motion for Summary Judgment in DENIED. An appropriate Order accompanies this Memorandum Opinion.

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