The opinion of the court was delivered by: Richard W. Roberts United States District Judge
Plaintiff Anthony Ray, a federal prisoner, filed this pro se complaint under the Freedom of Information Act ("FOIA"), 5 U.S.C. § 522, against the Bureau of Prisons ("BOP"). BOP's first motion for summary judgment was denied by Order of December 9, 2009, because it had failed to provide sufficient evidence on the search for responsive records and the withholding of "non-responsive" records. See Mem. Op. [Dkt. # 38] at 5-7. In addition, BOP had not addressed plaintiff's claim that it systematically delays processing prisoners' FOIA requests. See id. at 7. BOP now renews its motion for summary judgment, and Ray moves for partial summary judgment. Also pending is Plaintiff's Motion for Leave to File Additional Pleadings in Response to Defendant's Renewed Motion for Summary Judgment. Upon consideration of the parties' submissions and the relevant parts of the record, BOP's renewed motion will be granted and Ray's motions will be denied.
On January 13, 2006, Ray submitted a FOIA request to the Office of the General Counsel of the Federal Bureau of Prisons describing the information and documents he was requesting as follows:
Copies of all records created by the BOP and/or the National Toxicology Laboratory, Inc. (NTL), regarding urine specimen #BOI652926, including chain-of-custody records, relevant portions of any ledgers kept by respective custodians, laboratory results/reports, etc. I also request copies of the contract between the BOP and NTL under which specimen #BOI65926 [sic] was tested, and copies of any Operations Memoranda or other documents which set forth procedure, protocol, standards or guidelines established to ensure the reliability and accuracy of urine analysis. Finally, I request disclosure of the identities of NTL personnel involved in the analysis of . . . specimen # BOI65926 [sic], the number and type of tests conducted on said specimen, whether the entire specimen was consumed in testing, and the disposition of both the tested and any untested portions of the specimen.
If you determine that any portion of the specimen remains in the custody or control of either the BOP or NTL, I hereby request that such remaining portions of the specimen be preserved as evidence material to resolution of judicial proceedings.
My final request is for copies of documents and/or disclosure of information referred to in disciplinary proceedings based on Incident Report #140-3543. See attached, DHO Report, p. 2, D., 1. thru 4. More specifically, as regards D., 4., I request a copy of the "memorandum" submitted to the DHO by LCDR R. Byrd, as well as copies of any publications and/or the source and substance of any unpublished information "reviewed" by R. Byrd which led him to conclude that the "metabolism and chemical structure of a dental anesthetic given to [me near the time of submission of urine sample showed] no comparison . . . [to] cocaine metabolites that would cause a false positive urine test result."
See BOP's First Mot. for Summ. J. [Dkt. # 14], Ex. A (FOIA Request); see also Compl. ¶ 6.*fn1
Three months later, having received no response from the BOP, Ray attempted to appeal the BOP's non-response, but his appeal was rejected because the agency had made no adverse determination. See Compl. ¶¶ 7-9. Ray filed the instant complaint alleging that the BOP's lack of response to his request violated the FOIA. He later filed an amended complaint that alleged that the BOP had a practice and custom of ignoring prisoners' FOIA requests, and that sought to enjoin the defendant from continuing its alleged practice. See Am. Compl. [Dkt. # 13] ¶ 11.
BOP acknowledges that it mishandled Ray's FOIA request upon receipt, and did not begin its search for responsive documents until after this lawsuit was filed. See First Decl. of Wilson J. Moorer ("First Moorer Decl.") [Dkt. # 14-2] ¶¶ 5-6. BOP interpreted Ray's FOIA request as seeking "a copy of all records created by the [BOP] in regards to the . . . [NTL] urine specimen #BOI652926; a copy of the contract between the BOP and NTL; a copy of any Operations Memoranda or policies regarding urine analysis; and the names of NTL personnel who conducted the urine test." First Moorer Decl. ¶ 4. After searching its Procurement Office, BOP released with redactions a portion of its contract with a firm called Phamatech, and determined that the remainder of the contract, 252 pages, was not responsive to Ray's FOIA request. Id. ¶¶ 6, 8. The BOP subsequently discovered that it had erred in identifying the Phamatech file as responsive to plaintiff's request, and, on February 13, 2008, "mailed a copy of NTL contract JN00c-024 to the Plaintiff." Second Decl. of Wilson J. Moorer ("Supp. Moorer Decl.") [Dkt. # 43-2] ¶ 12 & Ex. C. That release consisted of 63 pages, five of which contained redactions under FOIA exemptions 2 and 4.*fn2 Id., Ex. C.
Meanwhile, BOP also searched the Legal Department of its Mid-Atlantic Regional Office and "determined" that any responsive records would be in Ray's Inmate Central File. First Moorer Decl.¶ 7. A search of Ray's inmate file identified two responsive documents of twelve pages each, one of which was a "document entitled Program Statement 060.08, Urine Surveillance and Narcotic Identification." Id. On October 1, 2007, BOP released a total of 97 pages to plaintiff, five of which contained redactions under FOIA exemptions 2, 4, 6 and 7(C). Id. ¶ 8 & Ex. B.
1. The Adequacy of the Search When, as here, the search for records is challenged, an agency is entitled to summary judgment if it establishes "beyond material doubt  that it conducted a search reasonably calculated to uncover all relevant documents." Weisberg v. United States Dep't of Justice, 705 F.2d 1344, 1351 (D.C. Cir. 1983). For purposes of this showing, the agency "may rely upon affidavits . . . , as long as they are relatively detailed and nonconclusory and . . . submitted in good faith." Id. (citations and quotations marks omitted). The required level of detail "set[s] forth the search terms and the type of search performed, and aver[s] that all files likely to contain responsive materials (if such records exist) were searched. . . ." Oglesby v. Dep't of the Army, 920 F.2d 57, 68 (D.C. Cir. 1990). "If the requester produces countervailing evidence placing the sufficiency of the identification or retrieval procedures genuinely in issue, summary judgment is inappropriate." Spannaus v. Central Intelligence Agency, 841 F. Supp. 14, 16 (D.D.C. 1993) (citing Church of Scientology v. Nat'l Sec. Agency, 610 F.2d 824, 836 (D.C. Cir. 1979)); see Valencia-Lucena v. U.S. Coast Guard, 180 F.3d 321, 326 (D.C. Cir. 1999) (summary judgment is inappropriate "if a review of the record raises substantial doubt" about the adequacy of the search) (citation omitted).
Determinations about the adequacy of a FOIA search are guided by principles of reasonableness, see Campbell v. United States Dep't of Justice, 164 F.3d 20, 28 (D.C. Cir. 1998), mindful that an agency is required to produce only those records in its custody and control at the time of the FOIA request. McGehee v. Central Intelligence Agency, 697 F.2d 1095, 1110 (D.C. Cir. 1983). An agency may be faulted for not producing records only if it failed to produce ...