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Teresa K. Kim v. United States Department of the Interior

May 7, 2012

TERESA K. KIM, PLAINTIFF,
v.
UNITED STATES DEPARTMENT OF THE INTERIOR, DEFENDANT.



The opinion of the court was delivered by: Reggie B. Walton United States District Judge

MEMORANDUM OPINION

Teresa K. Kim, the plaintiff in this civil case and Legal Counsel to the Lieutenant Governor of the Commonwealth of Northern Mariana Islands (the "Commonwealth"), filed this Freedom of Information Act ("FOIA"), 5 U.S.C. § 552 (2006), action "for injunctive and other appropriate relief and seeking the disclosure and release of agency records [allegedly] improperly withheld from [the] plaintiff by defendant Department of the Interior ("Interior") and its component, the Office of Insular Affairs." Complaint ("Compl.") ¶ 1. Currently before the Court is the Defendant's Motion for Summary Judgment ("Def.'s Mot.") pursuant to Federal Rule of Civil Procedure 56. After careful consideration of the complaint, the defendant's motion, and all memoranda of law submitted in conjunction with that motion,*fn1 the Court concludes for the reasons that follow that it must grant the defendant's motion for summary judgment.

I. Background*fn2

In 2009, Interior conducted a "census [for the purpose of identifying] aliens present in the Commonwealth." Plaintiff's Memorandum of Points and Authorities in Opposition to Defendant's Motion for Summary Judgment ("Pl.'s Opp'n") at 4. In conducting the census, in-take forms were used to collect the information Interior sought to acquire, and after all of the in-take forms were completed and "all information [was] . . . entered into spreadsheets," the "forms were shredded." Memorandum of Points and Authorities in Support of Defendants' Motion for Summary Judgment ("Def.'s Mem.") at 4. "By [a] letter dated May 14, 2010, [the plaintiff] . . . submitted a FOIA request to . . . Interior . . . seeking all documents generated by the federal ombudsman's office in Saipan, Commonwealth of the Northern Mariana Islands[,] with respect to the registration of aliens accomplished in December 2009." Statement of Material Facts as to Which There is No Genuine Dispute ("Def.'s Stmt.") ¶ 1 (internal quotation marks omitted). "The letter further specified that 'these documents include the individual registration forms filled out by aliens and all correspondence to and from the ombudsman's office with respect to th[e] registration process from June 2009 through March 2010.'" Id. (citation omitted). Moreover, the letter "requested that the search for responsive records be limited to the federal ombudsman's office in Saipan" Id. ¶ 2. On May 24, 2010, Interior acknowledged receipt of the plaintiff's request and "adivis[ed] the [plaintiff] that the request had been referred to the Office of Insular Affairs" ("Insular Affairs"). Id. ¶ 3. Through the services of Federal Express, on May 29, 2010, "all responsive documents located by" the agency were forwarded to "the United States Department of Interior, Office of the Secretary FOIA Office, . . . for processing." Id. ¶ 4. After the Secretary's FOIA Office "received the requested documents from the Federal ombudsman in Saipan, it was determined that all of the information was releasable, with the minor exception of birthdates." Id. ¶ 5. In order to continue the processing of the plaintiff's request, a FOIA specialist with the agency "contacted counsel for [the p]laintiff . . . to see if [the p]laintiff would be willing to allow . . . [Interior] to withhold the birthdates [as being] 'non-responsive.'" Id. ¶ 6. Upon receiving affirmation that it was okay to withhold the birthdates, "[t]he birthdates were redacted" based on the parties' agreement "and, alternatively, based on Exemption 6 of [the] FOIA, because the FOIA office determined that the privacy interest outweighed any public interest in that information." Id. ¶ 7. Finally, on September 22, 2010, "[a]ll documents" previously reviewed that were responsive to the plaintiff's FOIA request "were released to [the plaintiff] in full, with the exception of birthdates." Id. ¶ 8.

The plaintiff initiated this action on September 15, 2010, asserting that this "case involves the intentional destruction by an Interior Department employee of more than 20,000 documents that were responsive to [the p]laintiff's . . . []FOIA[] request." Pl.'s Opp'n at 1. Furthermore, the plaintiff argues that "[t]his intentional destruction of original records immediately prior to a [FOIA] request for these records by the Commonwealth requires remedial actions by the Interior Department and, because the Department refuses to undertake any remedial steps at all, it has not and cannot meet its burden of proof." Id. The plaintiff also claims that "the Department has failed to conduct a reasonable search under the circumstances, and [that] the Department has failed to produce all of the responsive records that it has," and accordingly, the defendant's motion should be denied. Id. Finally, the plaintiff states that "[t]he spreadsheets provided by Interior are not digital copies of the originals, . . . [and b]y failing to provide exact digital copies of the originals, Interior has withheld records containing information to which [the p]laintiff is entitled," id. at 11, including the "birth dates of individuals who filed forms in connection with the December 2009 census," id. at 14. The defendant counters that "[s]ubject to limited redactions, [it has] produced all relevant records maintained by the agency at the time of the FOIA request." Def.'s Mot. at 1. In response, the plaintiff contends that although the original request specified a search of Federal Ombudsman Pamela Brown's office in Saipan, Commonwealth of the Northern Mariana Islands, Pl.'s Opp'n at 10, "the destruction of the original documents sought by [the p]laintiff was an enormous change in circumstances that imposed a new burden on Interior to widen its search in order to replace and produce to the extent possible the information lost in the document[s] destruction," id.

After this case was filed, "[a]additional documents were received by . . . [Interior's FOIA] Office on April 1, 2011." Def.'s Stmt. ¶ 9. "Those documents consisted of e-mails relating to the alien registration sent from the personal e-mail address of the federal ombudsman." Id. The e-mails were processed and released to the plaintiff with the exception of the personal e-mail address of the federal ombudsman. Id. This information was redacted based on "Exemption 6 of FOIA because the FOIA office determined that the privacy interest outweighed any public interest in that information." Id.

II. Standard of Review

In resolving a motion for summary judgment under Federal Rule of Civil Procedure 56, a court must determine whether "the movant [has demonstrated] that there is no genuine dispute as to any material fact and [that] the movant is entitled to judgment as a matter of law." Fed. R. Civ. P. 56(a). When considering a Rule 56 motion, the Court must view the evidence in the light most favorable to the non-moving party. Holcomb v. Powell, 433 F.3d 889, 895 (D.C. Cir. 2006) (citing Reeves v. Sanderson Plumbing Prods., 530 U.S. 133, 150 (2000)). The Court must therefore draw "all justifiable inferences" in the non-moving party's favor and accept the non-moving party's evidence as true. Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 255 (1986). The non-moving party, however, cannot rely on "mere allegations or denials," Burke v. Gould, 286 F.3d 513, 517 (D.C. Cir. 2002) (quoting Anderson, 477 U.S. at 248) (internal quotation marks omitted), as "conclusory allegations unsupported by factual data will not create a triable issue of fact," Pub. Citizen Health Research Group v. FDA, 185 F.3d 898, 908 (D.C. Cir. 1999) (internal brackets and quotation marks omitted). If the Court concludes that "the nonmoving party has failed to make a sufficient showing on an essential element of its case with respect to which it has the burden of proof," then the moving party is entitled to summary judgment. Celotex Corp. v. Catrett, 477 U.S. 317, 317-18 (1986).

In a FOIA suit, an agency is entitled to summary judgment once it meets its burden of demonstrating that no material facts are in dispute and that all information falling within the class of information requested has either been produced, is unidentifiable, or is exempt from disclosure. Students Against Genocide v. Dep't of State, 257 F.3d 828, 833 (D.C. Cir. 2001).

Where, as here, the adequacy of an agency search is challenged, the "defending 'agency must show beyond material doubt that it has conducted a search reasonably calculated to uncover all relevant documents.'" Morley v. CIA, 508 F.3d 1108, 1114 (D.C. Cir. 2007) (alteration omitted) (quoting Weisberg v. U.S. Dep't of Justice, 705 F.2d 1344, 1351 (D.C. Cir. 1983)). Thus, a "FOIA search is sufficient if the agency makes 'a good faith effort to conduct a search for the requested records, using methods which can be reasonably expected to produce the information requested.'" Baker & Hostetler LLP v. U.S. Dep't of Commerce, 473 F.3d 312, 318 (D.C. Cir. 2006) (quoting Nation Magazine v. U.S. Customs Serv., 71 F.3d 885, 890 (D.C. Cir. 1995)). Accordingly, once the agency has "shown that its search was reasonable, the burden is on the requester to rebut that evidence by a showing that the search was not conducted in good faith." Moore v. Aspin, 916 F. Supp. 32, 35 (D.D.C. 1996) (citing Miller v. U.S. Dep't of State, 779 F.2d 1378, 1383 (8th Cir. 1985)). Such rebuttal can be accomplished either by contradicting the defendant's account of the search procedure or by presenting evidence showing the agency's bad faith. Moore, 916 F. Supp. at 35-36.

When a FOIA exemption is asserted by an agency as grounds for the non-disclosure of responsive documents, the Court may grant summary judgment to the agency based on the information provided in an agency's affidavits if they describe "the documents and the justifications for nondisclosure with reasonably specific detail, demonstrate that the information withheld logically falls within the claimed exemption, and are not controverted by either contrary evidence in the record nor by evidence of agency bad faith." Kurdyukov v. U.S. Coast Guard, 657 F. Supp. 2d 248, 252-53 (D.D.C. 2009) (Walton, J.) (quoting Military Audit Project v. Casey, 656 F.2d 724, 738 (D.C. Cir. 1981)). "Agency affidavits [submitted in FOIA cases] are accorded a presumption of good faith, which cannot be rebutted by purely speculative claims about the existence and discoverability of other documents." SafeCard Servs., Inc. v. SEC, 926 F.2d 1197, 1200 (D.C. Cir. 1991) (internal quotation marks and citation omitted).

III. Legal Analysis

As an initial matter, the Court will address the plaintiff's argument that destruction of the records was intentional, and therefore, the defendant's refusal to take any "remedial actions" precludes the defendant from being able to satisfy its burden of proof. Pl.'s Opp'n at 1. The Court agrees with the defendant that the plaintiff has offered no support for the suggestion that the defendant absolutely knew that a FOIA request would be made for production of the census forms, and thus the defendant had no duty to preserve the documents prior to the request that was made for their production. Defendant's Reply in Support of Motion for Summary Judgment ("Def.'s Reply") at 4. Therefore, although the plaintiff correctly points out that courts have occasionally sanctioned an agency for destroying responsive documents in FOIA litigation, in those cases the destruction occurred after the FOIA request was made. For example, in Landmark, the court held the Environmental Protection Agency in contempt because the agency destroyed documents after the court had already ordered the preservation of documents responsive to the plaintiff's FOIA request. Landmark Legal Found. v. EPA, 272 F. Supp. 2d 59, 67 (D.D.C. 2003). That is not the case here. Rather, the plaintiff made her initial FOIA request on May 14, 2010, Compl. ¶ 6, which was nearly five months after the census in-take forms were "shredded." Def.'s Mot., Declaration of Pamela Brown Blackburn ("Brown Blackburn Decl.") ¶ 4. Accordingly, the Court finds that the destruction of the actual census in-take forms was not done in bad faith and therefore does not merit any remedial action being ordered or preclude the Court from finding that the defendant conducted a reasonable search in the absence of such action.

Having found that the defendant's destruction of the in-take forms was not committed in bad faith, all that remains for the Court to decide as to the plaintiff's challenge to the search is whether it was "reasonably calculated to uncover all relevant documents." Morley, 508 F.3d at 1114. This requires the Court to assess whether the agency made "a good faith effort to conduct a search for the requested records, using methods which can be reasonably expected to produce the information requested." Baker & Hostetler LLP, 473 F.3d at 318 (internal quotation marks and citation omitted); see also Steinberg v. U.S. Dep't of Justice, 23 F.3d 548, 551 (D.C. Cir. 1994) (stating that "[an] agency must demonstrate that it has conducted a search reasonably calculated to uncover all relevant documents" (internal quotation marks omitted)). While "an agency cannot limit its search to only one record system if there are others that are likely to turn up the information requested," Campbell v. U.S. Dep't of Justice, 164 F.3d 20, 28 (D.C. Cir. 1998) (internal quotation marks omitted), the search "need not be perfect, only adequate, and adequacy is ...


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